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Administrative Assistant - ROC (Sacramento) Full Time/Days LIMITED TERM - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | sacramento, California |
About this job
Provides complex administrative support, including scheduling, communication, and projects, working independently. Typically supports Regional Directors.
Principal Accountabilities
Assists director with daily communication. Screens calls, takes messages as appropriate, distributes and/or handles mail/email. Is resource for staff, visitors, and other departments. Refers inquiries as appropriate or gathers information for follow-up.
Coordinates meetings, providing support by preparing notices, agendas, and minutes. Compiles and distributes full packets as needed. May recommend contents of information distributed.
Independently applies judgment to resolve and/or refers complaints or issues as appropriate.
Manages calendars, schedules meetings, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs.
May maintain timekeeping records and function as Kronos Timekeeper. May maintain or prepare budget records and documentation.
Processes administrative functions for the director and department, as needed. Coordinates travel and lodging and off-site event arrangements. Makes necessary reservations. Coordinates equipment, invites appropriate personnel.
Provides administrative support by maintaining documents, files, and policies or procedures. Prepares reports or presentations with minimal direction. Composes and/or transcribes letters and other documents as needed.
Responsible for a variety of projects as assigned.
***LIMITED TERM ASSIGNMENT APPROXIMATELY 6 MONTHS*** MINIMUM POSITION REQUIREMENTS
Education/including Licensure/ Certification/ Registration:
High school degree or equivalent required. Secretarial college or A.A. preferred.
Knowledge:
Proficiency in administrative office procedures and protocol; meeting planning and preparation of minutes, scheduling, design and maintenance of filing and office systems. Knowledge of healthcare setting is preferred. Excellent knowledge of the English language and grammar is required.
Experience:
Prior experience in administrative support preferred. Demonstrated proficiency in advanced administrative skills (e.g., minutes, transcription, scheduling) and MS Office Suite. Demonstrated proficiency in using and troubleshooting issues with office equipment (e.g., LCD projectors). Ability to type 50 wpm. Prior experience in healthcare setting is preferred.
Skills:
Complex and multiple projects in fast paced environment; may be required to make decision based on incomplete data. Must be professional in appearance.
Principal Accountabilities
Assists director with daily communication. Screens calls, takes messages as appropriate, distributes and/or handles mail/email. Is resource for staff, visitors, and other departments. Refers inquiries as appropriate or gathers information for follow-up.
Coordinates meetings, providing support by preparing notices, agendas, and minutes. Compiles and distributes full packets as needed. May recommend contents of information distributed.
Independently applies judgment to resolve and/or refers complaints or issues as appropriate.
Manages calendars, schedules meetings, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs.
May maintain timekeeping records and function as Kronos Timekeeper. May maintain or prepare budget records and documentation.
Processes administrative functions for the director and department, as needed. Coordinates travel and lodging and off-site event arrangements. Makes necessary reservations. Coordinates equipment, invites appropriate personnel.
Provides administrative support by maintaining documents, files, and policies or procedures. Prepares reports or presentations with minimal direction. Composes and/or transcribes letters and other documents as needed.
Responsible for a variety of projects as assigned.
***LIMITED TERM ASSIGNMENT APPROXIMATELY 6 MONTHS*** MINIMUM POSITION REQUIREMENTS
Education/including Licensure/ Certification/ Registration:
High school degree or equivalent required. Secretarial college or A.A. preferred.
Knowledge:
Proficiency in administrative office procedures and protocol; meeting planning and preparation of minutes, scheduling, design and maintenance of filing and office systems. Knowledge of healthcare setting is preferred. Excellent knowledge of the English language and grammar is required.
Experience:
Prior experience in administrative support preferred. Demonstrated proficiency in advanced administrative skills (e.g., minutes, transcription, scheduling) and MS Office Suite. Demonstrated proficiency in using and troubleshooting issues with office equipment (e.g., LCD projectors). Ability to type 50 wpm. Prior experience in healthcare setting is preferred.
Skills:
Complex and multiple projects in fast paced environment; may be required to make decision based on incomplete data. Must be professional in appearance.