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Secretary Specialist Ops
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | west palm beach, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SEC & ADMIN ASST, EXPT LEGAL, MED & EXEC
43-6014
BROADBAND LEVELS:
Level 1 -- Pay Band 001
Florida Department of Children & Families - Children's Legal Services Program
We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.
We have excellent benefits including affordable health insurance plans & options, liberal sick leave and annual leave policy, and, a tuition waiver program through state colleges and universities. We offer 9 holidays and 1 personal day, FRS Investment or FRS Pension plan and numerous pre-tax and post-tax benefit options.
Description: This is general office and clerical work providing support to a team of paralegals and attorneys assigned to our Children's Legal Services program. The work is challenging but incredible rewarding.
Location: Regional Service Center, Downtown West Palm Beach/Palm Beach County. Applicants interested in working in counties/cities other than Palm Beach County will need to apply for positions advertised for those specific areas on the People First System.
Annual Salary: $21,840.00 Internal salary appointments are determined according to DCF Salary policy.
Examples of Work:
Prepares Notices of Filings of legal documents and summonses;
Creates new case files;
Transports legal documents (one or two buckets approx. 25lbs) to and from the courthouse daily;
Answering phones;
Filing;
Sorts and distributes mail;
Operates copy machine;
Tacks data and court calendar activities;
Transmits work electronically to other locations;
Uses data entry skills to input data;
Prepares travel reimbursement requests;
Monitors and orders office supplies;
Addresses envelopes and labels and/or gathers and arranges material to be typed and checked for spelling, grammar, punctuation, and format
Preferred Requirements: Experience working in a legal office preferred. Excellent communication and use of Microsoft Office (Word and Excel) are necessary to perform the duties of this job.
Special Note:
Incumbents in this position may be required to transport files (up to 25 lbs.), approximately 3/4 mile each way, to and from the Courthouse regularly.
Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.
Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.
It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
IF YOU EXPERIENCE PROBLEMS APPLYING ONLINE, PLEASE CALL THE PEOPLEFIRST
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug Free Workplace Act.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SEC & ADMIN ASST, EXPT LEGAL, MED & EXEC
43-6014
BROADBAND LEVELS:
Level 1 -- Pay Band 001
Florida Department of Children & Families - Children's Legal Services Program
We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.
We have excellent benefits including affordable health insurance plans & options, liberal sick leave and annual leave policy, and, a tuition waiver program through state colleges and universities. We offer 9 holidays and 1 personal day, FRS Investment or FRS Pension plan and numerous pre-tax and post-tax benefit options.
Description: This is general office and clerical work providing support to a team of paralegals and attorneys assigned to our Children's Legal Services program. The work is challenging but incredible rewarding.
Location: Regional Service Center, Downtown West Palm Beach/Palm Beach County. Applicants interested in working in counties/cities other than Palm Beach County will need to apply for positions advertised for those specific areas on the People First System.
Annual Salary: $21,840.00 Internal salary appointments are determined according to DCF Salary policy.
Examples of Work:
Prepares Notices of Filings of legal documents and summonses;
Creates new case files;
Transports legal documents (one or two buckets approx. 25lbs) to and from the courthouse daily;
Answering phones;
Filing;
Sorts and distributes mail;
Operates copy machine;
Tacks data and court calendar activities;
Transmits work electronically to other locations;
Uses data entry skills to input data;
Prepares travel reimbursement requests;
Monitors and orders office supplies;
Addresses envelopes and labels and/or gathers and arranges material to be typed and checked for spelling, grammar, punctuation, and format
Preferred Requirements: Experience working in a legal office preferred. Excellent communication and use of Microsoft Office (Word and Excel) are necessary to perform the duties of this job.
Special Note:
Incumbents in this position may be required to transport files (up to 25 lbs.), approximately 3/4 mile each way, to and from the Courthouse regularly.
Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.
Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.
It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
IF YOU EXPERIENCE PROBLEMS APPLYING ONLINE, PLEASE CALL THE PEOPLEFIRST
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug Free Workplace Act.
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