Legal Assistant I - Full-time / Part-time

Legal Assistant I Status: Non-Exempt

Contact Person: President/CEO

Education/Training/Experience/License Required:

Associates Degree preferred; 2 years directly related work experience preferred; General office equipment; Experience with Microsoft Office software and Apple operating system; Database experience preferred; Must be able to demonstrate appropriate written, verbal, and inter-personal communication skills; Must be able to work in a fast paced environment; Multi-task various assignments given; Able to meet set job related goals, objectives and timelines in the maintaining of client correspondence and billing. Bi-lingual Spanish oral and written preferred. On-the-job training is a consideration.

1. General Office Equipment

Answer live and return recorded telephone calls; Document telephone messages and replies; Access computer to document and print all incoming faxes; utilize standard fax machine for outgoing faxes; Make copies; Operate postal meter; Track and timely request office supplies; Timely report office equipment breakdowns and needed repairs; Review telephone and fax logs for accuracy and completeness; Provide reports from database to provide information concerning case information, for example client intake and case or court status. (Performs approximately 30% of day)

2. Correspondence & Billing

Obtain client information; Data entry client information; Prepare legal correspondence, including client letters and court faxes; Obtain payments and provide refunds through merchant credit card services following the Company’s established policies, rules, and procedures; Follow established procedures for processing cash. (Performs approximately 50% of day)

3. Calendaring

Obtains case status and court extensions; Verifies court dates; Prepares faxes for new court dates and obtains court approval; Maintains hard copy of court calendar; Pulls monthly files for court appearances; Resolves calendar conflicts between court appearances; Obtains necessary documents from court our client for completeness of client file; Notifies clients of any court trial requirements. (Performs approximately 10% of day)

4. Perform Other Duties as Assigned

At all times, maintain strong and appropriate written, verbal and inter-personal skills, positive relationships with staff, management, public, and legal representatives; attend all company training to maintain company standards of excellence requirements; perform other administrative duties as assigned including handling cash and bank deposits. (Performs Approximately 10% of day)

Temperaments

1. Working Alone: Performing work activities by oneself and away from others. Performs approximately 50% of the day; critical to performance; relevant to essential functions 1 - 4.

2. Directing Others: Adaptability to accepting responsibility for the direction, control, or planning of an activity, and reporting outcome. Performs approximately 30% of the day; critical to performance; relevant to essential functions 1 - 4.

3. Expressing Personal Feelings: Adaptability to situations involving the interpretation of feelings, ideas, and facts in terms of personal viewpoint. Performs approximately 50% of the day; critical to performance; relevant to essential function 1 - 4.

4. Influencing People: Adaptability to influencing people about the opinions, attitudes, or judgments about ideas or things. Performs approximately 30% of the day; critical to performance; relevant to essential function 1 - 4.

5. Making Judgments: Adaptability to making generalizations, evaluations or decisions based on sensory or judgmental criteria. Performs approximately 50% of the day, critical to performance, relevant to essential functions 1 – 4.

6. Performing Repetitive Work: Adaptability to performing repetitive work, or to continuously perform the same work, according to procedures, sequence, or pace. Performs approximately 90% of the day; critical to performance; relevant to essential functions 1 - 4.

7. Performing Under Stress: Adaptability to performing under stress when confronted with emergency, critical, unusual, or dangerous situations; or in situations in which working speed and sustained attention to detail determine whether job is completed. Performs approximately 50% of the day, critical to performance, relevant to essential functions 1 - 4.

8. Attaining Tolerances: Adaptability to situations requiring the precise attainment of set limits, tolerances, or standards. Performs approximately 70% of the day, critical to performance, relevant to essential functions, 1 - 4.

9. Working Under Instructions: Adaptability to dealing with people beyond giving and receiving instructions. Performs approximately 30% of the day; critical to performance; relevant to essential functions 1 - 4.

10. Performing a Variety of Duties: Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure. Performs approximately 60% of the day; critical to performance; relevant to essential functions 1 - 4.