Executive Assistant II

Overview:

Sleep Number is seeking a highly effective Executive Assistant II to provide a wide-range of executive administrative support for the enterprise-wide leaders and their direct reports to enable leaders to focus on our customer and business driving activities.

Responsibilities:

• Manage calendar, email and voicemail management while proactively anticipating challenges and conflicting priorities for multiple executives
• Responsible for making domestic and international travel arrangements
• Interact with all levels of internal employees and external partners
• Create/edit presentations/correspondence for review with some instruction
• Responsible for budget reconciliation and expense processes
• Handle information requests and coordinate execution of company-related programs
• Prepare various Word, PowerPoint, and Excel documents to ensure accuracy, confidentiality and professionalism
• Coordinate and manage office supplies
• Lead document management and filing
• Assist team in the development and coordination of executive presentation materials for a variety of meetings
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Other duties as assigned

Qualifications:

• Strong oral and written communication skills
• Strong prioritizing, organization, problem solving and decision making skills
• Task oriented, organized with the ability to manage multiple tasks; flexible with a high degree of initiative, and ability to balance fluctuating workload
• 8+ years experience supporting at the executive level in a fast-growing environment
• Advanced calendar management skills, including the coordination of complex executive meetings
• Advanced knowledge of MS Office 2010, including Word, Excel, PowerPoint and Outlook
• Experience scheduling travel arrangements for management
• Demonstrated experience in creating and modifying processes to enhance internal customer experience
• High school diploma or equivalent required – post-secondary degree preferred
• Ability to work with all levels of staff
• Ability to take direction from many managers.
• Proactive anticipation of the needs of the leaders.
• Ability to establish trust and handle confidential information
• Ability to successfully manage interruptions during the workday to meet employee and company needs
• Ability to work overtime, as needed