Administrative Assistant - Time Keeper - Full-time / Part-time

Description:

SUMMARY

The Timekeeper Administrative Assistant, in the Technical Services department is primarily responsible for auditing/ reviewing of employee time records, tracking/ maintenance of attendance records, scheduling/PTO processing for all non-exempt/union employees through the TimeKeeper System.  In addition, the assistant will provide general administrative support to department as needed.

RESPONSIBILITIES\:

• Provides general review of individual employee daily time and attendance records according to established standards.

• Tracks approved records daily; labor distribution and follow-up as needed.

• Assists employees with questions regarding payroll issues, attendance, vacation /sick time balances, schedules, etc. ; Process of vacation and time off for union employees.

• Maintains accurate records and up-to-date information regarding all schedule changes and sick calls in TimeKeeper Scheduler system and Access Data Base.

• Analyzes, compiles, prepares, updates and maintains reports & documents Create Timekeeping reporting for management and Finance as required.
• Alerts designated management to potential Timekeeping issues concerning employees, deadlines and TK changes.
• Processes and evaluates information received; refers information to the appropriate parties; disseminates sensitive materials to the appropriate areas.
• Processes of vacation and time off for union employees.
• Alerts designated management to potential Timekeeping issues concerning employees, deadlines and TK changes.
• Provides general administrative support and performs clerical duties.
• Provides support to HR and Finance team as needed.
•  Communicates verbally and in writing to answer inquiries and provide  information.
•  Liaisons with internal and external contacts.
•  Performs other duties as assigned.

 Qualification:

QUALIFICATIONS/REQUIREMENTS\:

• Must be 18 years of age or older.
• Associate’s degree (AA) or equivalent from two-year college or university.
• Minimum 1 year experience in an accounting or payroll related field.
• Minimum 3 years related experience in an Administrative Assistance capacity required.
• Ability & willingness to work non-traditional hours, weekends and holidays.
• Demonstrate and exemplify our core values and Service standards.
• Excellent organizational, verbal and written communication skills.
• Ability to multi-task and be flexible is essential; must be process oriented and be able to work within tight deadlines.
• Must be organized and detail-oriented.
• Ability to work with and maintain confidential information.
• Must possess excellent interpersonal communication skills both verbal and written.
• Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship.
• Must be able work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-through.
• Ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access).

DESIRED CHARACTERISTICS\:

• Excellent organizational, verbal and written communication skills.
• Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers.  
• Demonstrated ability to work independently under pressure; proactive thinker/self-starter.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to contribute to system improvement process.
• Theme Park Operations knowledge a plus.