Executive Administrative Assistant - Westerville, OH

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)    
   
The Senior Administrative Assistant / Executive Assistant will support the Health Plan CEO, COO and Executive Director of Community & State in administrative support and will be responsible for onboarding of new hires. The Senior Administrative Assistant will support with senior level administration services including: answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.          
   
This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.        
   
This position will also have BSL (Business Segment Liaison) responsibilities including: New hire onboarding / offboarding, equipment ordering and set-up, software purchases and office supply ordering. Senior Administrative work will involve direct client interaction.           
   
Primary Responsibilities:          

Create / maintain calendars and coordinate meetings avoiding scheduling conflicts 
Sorting letters and checking for errors; batching for mailing via the Distribution Center Act as a team resource for distributing hard copies as needed; monitors printers Maintain compliance with turnaround times based on the member's product, the type of request and the specific regulatory agency
Create / prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner   
Schedule, coordinate, and/or set up resources and technology needed for meetings / events
Make travel arrangements for meeting attendees and host, coordinate, and/or facilitate meetings/external events as needed 
Complete and correctly submit required Service Requests to support department needs 
Track requests for on-time completion 
Take proactive measures to prevent missed deadlines 
Accurate/on time submissions of Service Request forms 
Support Senior team members in preparing presentations and other duties as assigned     

Required Qualifications:             


High School Diploma or equivalent
2+ years of administrative support to senior leadership in a corporate setting
Intermediate or higher level of MS Word, Excel, Outlook and PowerPoint proficiency
Experience working in a fast-paced, matrix organization
Must have a polished demeanor and be comfortable working with people at all levels  
Ability to provide high quality, consistent services to the various leaders within the departmentPreferred Qualifications:             

Bachelor's or Associates' degree
Event Planning experience
Business Segment Liaison (BSL), onboarding experience or ability to become certified as a UnitedHealthcare BSL
Intermediate or better level of proficiency with Microsoft Visio and SharePoint

Careers at UnitedHealthcare Community & State. Challenge brings out the best in us. It also attracts the best. That's why you'll find some of the most amazingly talented people in health care here. We serve the health care needs of low income adults and children with debilitating illnesses such as cardiovascular disease, diabetes, HIV/AIDS and high-risk pregnancy. Our holistic, outcomes-based approach considers social, behavioral, economic, physical and environmental factors. Join us. Work with proactive health care, community and government partners to heal health care and create positive change for those who need it most. This is the place to do your life's best work.(sm)  
   
   
Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.  
    
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.  
   
Job Keywords:  Administrative Assistant, Senior Admin, Onboarding, Onboarding Specialist, Business Segment Liaison, Senior Administrative Assistant, Westerville, OH, Ohio