Accounting Clerk - Nationwide Hotel and Conference Center - Full-time / Part-time

Nationwide Hotel and Conference Center is searching for an Accounting Clerk to work at this fast paced dynamic events campus location in Lewis Center, OH. . This individual will be involved with various tasks to include payable and receivable tasks.   Please note that this position is an entry level, hourly wage  position.

PRIMARY RESPONSIBILITIES:

• Enter daily revenue into QuickBooks and distribute daily revenue to appropriate managers.
• Obtain approvals and proper coding for all invoices / credits / monthly transfers and enter into QuickBooks in a timely manner.
• Maintain Purchase Orders, correlate purchase orders, packing slips and invoices.
• Process all travel agent commissions, monthly local taxes and verify that all monthly charges are received in the proper accounting period, preparation of monthly accruals vs actual charges.
• Prepare for weekly A/P meeting with General Manager to discuss check run.
• Print / Distribute A/ P checks weekly.
• Research past due invoices / credits from vendors’ statements on a monthly basis.
• Reconcile debit card charges for Engineering Manager /Controller / General Manager.
• Reconcile Fintech purchases to bank statement.
• Maintain Vendor’s permanent files.
• Maintain Certificates of Insurance and W9’s for all active vendors.
• Maintain contracts for vendors.
• Maintain Office supplies and order as needed.
• Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet
• Create File folders for all Tentative and Definite bookings.
• Prepare deposit to send to bank.
• Assist Accounting Manager in preparation for weekly A/R meeting with General Manager to discuss in-house folios, outstanding deposits and invoices.
• Print Pro-forma Invoices / Folios / Group Rosters prior to / after arrival / after check out for accuracy.
• Work with Conference planners to verify method of payment and sales and use tax status.
• Assist Accounting Manager in working with Catering to verify all catered events are paid in full prior to the event unless direct bill privileges have been approved.
• Work with Accounting manager to bill our internal customers utilizing disbursement codes.
• Submit all invoices to client and follow up on receiving remittance in a timely basis.
• Other Duties as assigned.

Our attractive compensation package includes medical, dental, vision, life, STD/LTD, 401k with match, vacation, PTO, dining and travel discounts, special offers from our business partners, and discount programs for selected cell phone providers.

Nationwide Hotel and Conference Center is managed by Columbus Hospitality Management, a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.

We are proud to be a Drug Free Workplace/EOE. 

All applicants will be required to submit to a background check prior to employment.

• Knowledge of QuickBooks is preferred.
• Must be proficient in computer skills including Excel and Word.
• Requires basic understanding of Accounting Principals and GAAP.
• Good Communication skills (written and oral), must have excellent customer relations skills and be detail oriented and organized.
• Requires manual dexterity to use and operate all necessary office equipment.

• Two years of General Accounting experience preferred.
• One year Hotel / Conference Center experience preferred.