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in Nashville, TN

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Hours Full-time, Part-time
Location Nashville, TN
Nashville, Tennessee

About this job

Job Responsibilities:

TRAFFIC
  • Receive all tickets and review for accuracy. Discuss issues/corrections needed with PM’s
  • Distribute all tickets to the appropriate next department and input hand-off date onto the WIP
· Print daily order report and compare with WIP. Contact project managers about any missing from WIP

· Work detailed Aged A/R Report and contact customer’s about their past due accounts

· Input invoice dates onto the WIP and move them to the invoiced tab on the WIP

· Would like someone with experience with SAGE 300 software if possible

PURCHASING

· Receive/analyze tickets with special orders (“SO”s) to ensure all necessary information is on ticket for ordering

· Review inventory item codes to ensure all items are coded correctly in the system for accounting

· Input correct Sales Department and Product Codes into new SO items

· Create vendor Purchase Orders and send/issue PO through appropriate vendor method?

· Follow-up on POs with vendors until you receive an order confirmation with ship or delivery dates

· Review the vendor Order Acknowledgement against the original PO and discuss any price or product/finish discrepancies with vendor and/or project manager

· Asses Order Acknowledgements for opportunities to increase company or job profitability (i.e- request multiple POs be sent together to save on shipping/freight, requesting deeper discounts on larger orders, etc.)

· Enter all POs on the Delivery Schedule, and update Delivery Schedule with all ship and delivery dates and/or changes in order to keep all departments informed of product status

· Note PO number for each “SO” item on the blue ticket for reference by other departments

· Hand off the blue ticket to the next department to receive it and input purchasing and hand-off dates onto WIP

· Responsible for creating Punch and Warranty tickets when needed

· Responsible for ordering and handling all replacement, damage, or punch list items with vendors and installation manager

· Keep purchase order listing from Supervisor current

· Review and discuss questions from Supervisor regarding purchase orders & AP

· Make check requests to Supervisor as needed so we can get purchase orders shipped that are holding for payment

· Check in all vendor invoices and post receipt to the received delivery schedule

· Keep credit card excel spread sheet up to date

· Handle all freight requests and issue all freight arrangements and correspondence

· Provide Supervisor PO and associated expenses for all new OFRS inventory purchases

· Do daily delivery log report and verify all items have been received in by the warehouse that are listed on the PO. Distribute one copy each of log report to install and production managers.

MISCELLANEOUS

· Order office supplies when requested

· Filing, Answer the phone, Typing, Faxing, Emailing, Calling

· Check in and distribute all incoming mail, put customer account number on all checks



Job Skills:

· Must be detail-oriented and review work thoroughly

· Must be extremely organized and efficient

· Must have strong time-management skills

· Must be able to manage multiple tasks and jobs simultaneously

· Must be able to work in a fast-paced environment

· Must possess strong communication skills, both written and oral

· Must be proficient in Microsoft Office, Microsoft Excel and Outlook