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in Elkridge, MD
ADMIN ASST/DIRECTOR- Balitmore, MD - Full-time / Part-time
Hours | Full-time, Part-time |
---|---|
Location | Elkridge, MD Elkridge, Maryland |
About this job
Performs full administrative and general office duties in support of a Director and/or department.
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES -
- Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor' s/department' s calendar.
- Screens telephone calls and resolves or refers them as appropriate.
- Prepares routine letters, memorandums, agendas, presentations, forms, etc.
- Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
- Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
- Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication.
- May require some light accounting/budget review.
NATURE AND SCOPE -
- Provides primary support to a specific supervisor and/or department.
- No direct reports.
- Typically has frequent contacts outside the workgroup.
- Typically assignments follow existing routines or instructions.
- Typically considers among a few options and past practice when solving problems
- Typically, guidance is always available and prior permission is required before changing work methods.
ENVIRONMENTAL JOB REQUIREMENTS -
Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.
Must be eighteen years of age or older.
Must pass the Drug Test.
Must pass pre-employment test if applicable.
EDUCATION REQUIRED -
The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.
YEARS OF RELEVANT WORK EXPERIENCE - 2
PHYSICAL JOB REQUIREMENTS -
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
PREFERRED QUALIFICATIONS -
Associate degree is preferred.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -
- PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
- Strong written/verbal communication skills, strong organizational skills and attention to detail, strong interpersonal skills.
- Skills in operating office equipment (e.g., fax, copier, phone, etc.)