ACCOUNTS PAYABLE ASSISTANT MANAGER

ACCOUNTS PAYABLE ASSISTANT MANAGER

General Summary: A highly visible and interactive role for a hands-on professional responsible for full cycle accounting, month end close, billing/invoicing, accounts payable, and tax filings. The position will leverage relationship management and must have the ability handle/maintain customer and vendor accounts and work with multiple departments to accurately process invoices and other expenditures.

Primary Responsibilities and Duties:
Assist Manager with billing/invoicing, disbursements, and administrative management expertise to the organization.
Daily work will include:

Input invoices, match to purchase orders & related recording issues
manual and electronic disbursements
problem solving and reconciliation of invoicing, purchasing and/or receiving errors
bookkeeping with timely month end close
monthly aging schedules, weekly cash flow reports
file notices of intent, liens, and claims
prepare sales and state tax filings
maintain departmental records and files



Office administration overseeing daily business operations and ensuring the efficiency and accuracy of accounts payable function, systems, and small staff of employees.
Assists Manager with tax return filings for various sales use tax, fuel taxes, state and federal returns (all non-payroll).
Resolves vendor account discrepancies as required.
Maintains financial security by following internal accounting controls, ensuring transactions are executed in compliance with company approved policies and standard operating procedures.
Participates in monthly closings and special projects, as necessary.
Displays excellent analytical, problem-solving, and communication skills.
Shows an ability to lead and direct team members, assign or delegate work on a daily basis, develop and coach employees and take partner with manager for corrective actions when necessary.
Requires administrative knowledge and ability to work alongside his/her staff to understand and be able to perform each function within their area of supervision.
Deals with general customer inquiries and also keeps an eye on the day-to-day operations of the office, gathering storing, adapting, and distributing information within the organization.
Offers support to other departments on projects as needed
Partners with and assists the Manager when training and evaluating the staff and managing their work product and deadlines.
Addresses and responds to interoffice inquiries and communicates efficiently
Responsible for the department's personnel attendance.
Knowledge, Skills, and Abilities:
Degree in Accounting or Business Administration, or equivalent experience.
Strong administrative management background wth proven supervisory, communication, and analytical skills.
Self-driven and motivated individual with excellent planning and organizational skills.
Displays precision, attention to detail, and proficiency with systems and technology.
Understands inventory purchasing, pricing and warehousing functions
Previous supervisory experience in accounting, billing and office administration.
Strong data, system, and computer skills with proficiency in Microsoft Office Suite specifically Excel
Verifiable work history and professional background with demonstrated experience in general accounting, month end close, billing/invoicing, accounts receivable, report generation, and financial analysis.
Ability to work in a fast paced environment, performing multiple projects/tasks within defined deadlines.
Ability to translate operational processes into accounting processes
Self-starter with excellent problem solving and analytical skills.
Detail oriented with a high level of accuracy.
Ability to maintain files in a systematic and orderly fashion.
Strong written and verbal communication skills to deal at all functional levels.
Excellent interpersonal skills that promote collaboration and effective communication. Highly developed interactive and influencing capacities to deal effectively with customer and vendor relationships.
Ability to define processes and procedures as well as initiate tasks related to job requirements.
A quick learner with solid work habits who works well under pressure and strict deadlines, with constant re-prioritization of duties.
Reliability and trustworthiness coupled with flexibility and the ability to handle a variety of tasks.

Maintains the highest levels of integrity and confidentiality regarding company information including but not limited to vendor relationships and terms, employee expense reimbursements, professional fees, and shareholder related expenditures


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

Degree in Accounting or Business Administration, or equivalent experience.