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Administrative Assistant/ Office Manager - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Fremont, CA Fremont, California |
About this job
General Purpose
To provide administrative and clerical support to ensure the efficient operation of the department or office.
Main Job Tasks and Responsibilities
- answering and directing phone calls
- making phone calls
- taking and distributing messages
- organizing and scheduling appointments
- organizing and coordinating meetings
- handling inquiries and incoming work requests
- reviewing files and records to answer requests for information
- checking and distributing documents and correspondence
- receiving, sorting and distributing incoming mail
- maintaining filing systems
- compiling records of office activities
- photocopying, scanning and faxing
- sending emails
- preparing and sending outgoing mailings and packages
- typing documents and correspondence
- checking and entering data
- updating and maintaining databases
- coordinating work flow
- controlling basic accounting functions such as checking invoices and making deposits
- managing petty cash
- monitoring and ordering inventory of office supplies
- keeping office area neat and tidy
Education and Experience
- knowledge of relevant software applications including MS Office
- proficient in use of email and internet
- good numeracy skills
- accurate keyboard skills
- knowledge of office management systems and procedures
- knowledge of administrative procedures
- knowledge of basic accounting procedures
- high school diploma or equivalent
Key Competencies
- organizational and planning
- time management skills and the ability to prioritize work
- data management
- attention to detail and accuracy
- problem-solving
- adaptability
- customer service orientation
- team work
- communication skills - verbal and written
- confidentiality
About Aerotek:
Aerotek, headquartered in Hanover, Md., is a leading provider of technical, professional and industrial staffing services. Established in 1983, Aerotek is an operating company of Allegis Group, the largest provider of staffing services in the U.S. Aerotek operates a network of more than 200 non-franchised offices throughout the U.S., Canada and Europe. For more information, visit .
Aerotek is acting as an Employment Agency in relation to this vacancy.