EXEC ASST II

TruGreen is committed to providing personalized attention for our associates. We focus on developing our people by building proud, dynamic teams while helping associates reach their personal and professional goals. We continuously strive to make TruGreen an employer of choice and "a great place to work!"

Position Overview
Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of company policies and practices. May utilize the assistance of one or more support staff members on a reporting or project basis. Typically provides administrative and clerical support services to an executive of the company with responsibility for a major organizational function (e.g., operations, sales, finance, human resources).

Responsibilities

1. Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
2. Prepares correspondence, memoranda, reports, and presentations, occasionally of a confidential and time-sensitive nature, requiring attention to detail.
3. Composes and may initiate routine
correspondence and memoranda on behalf of an executive
4. Screens telephone calls and visitors, and resolves routine and some complex inquiries
5. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
6. Plans and coordinates local, regional, and/or virtual meetings and corresponding logistics (e.g., agenda, venue, catering). Prepares and distributes minutes of meetings.
7. Purchases office supplies and equipment. Processes invoices for payment. Monitors and maintains the budget in collaboration with the executive.
8. Supports the on-boarding of new staff with respect to equipment, supplies, etc.
9. Coordinates the use and maintenance of company facilities and office space.
10. May utilize the assistance of one or more support staff members on a reporting or project basis.
11. Operates a personal computer and appropriate software packages or its equivalent.

Education and Experience Requirements

• High school diploma/GED required
• Three to five (3-5) years of executive administrative assistant experience required
• Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required

Knowledge, Skills, and Abilities

• Office management and organizational skills
• Microsoft© Office applications (Word, Outlook, PowerPoint, Excel)
• Verbal and written communication skills
• Accounting and bookkeeping knowledge and skills
• Customer service skills
• Analytical skills and attention to detail and accuracy
• Ability to operate independently and collaboratively within a team
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to follow standard operating procedures and processes independently
• Time management skills, including punctuality for on-time attendance

Physical Demands & Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to:
• Sit, stand and walk
• Use hands and arms to handle, feel or reach
• Speak and hear
• Use close vision abilities

Occasionally required to:
• Lift or move up to 25 lbs
• Stoop, kneel, crouch or crawl

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Noise level
   o Low to moderate
Adverse Conditions
   o Minimal

TruGreen is committed to Diversity and Inclusion.  We encourage diverse candidates to apply to this position.

We are an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities

TruGreen performs pre-employment testing.

Disclaimer 
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.