Ops Deputy Clerk

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state and national law enforcement records.

The associates of the Agency for Workforce Innovation are committed to QUALITY in continuous improvement of all services and programs. The incumbent will have the responsibility to provide to all customers and suppliers timely and appropriate services in an environment that is customer-focused, data-driven, process-oriented, team-centered, partner-interdependent and sensitive to human diversity.

The incumbent in this position works under the direct supervision of a Deputy Clerk Supervisor. The duties require a high degree of accuracy and a thorough knowledge of legal terminology and procedures and operational process of the bureau.

Using recorded dictation and/or handwritten copy, edits and enters into automated equipment all work products of administrative hearing officers, (appeals referees, and special deputies). Records and revises final copy of material. Materials transcribed contain technical legal terminology and case citations and must be prepared with a high degree of accuracy and in accordance with strict rules of format. Transcribed materials include draft and final administrative decisions, interim orders, recommended and final orders, subpoenas, and inter-office communication. At the specific direction of the Appeals Referees and/or members of the Bureau of Appeals, uses established procedure to produce transfer of stored standardized sentences and paragraphs in decisions. Incorporates corrections and editorial changes made by hearing officers in subsequent decisions.

Corresponds with and advises parties or representative regarding inquiries about the hearing, decision, and appeal process. This requires a thorough knowledge of the rules of procedure governing the administrative hearing and decision process.

Is responsible for accurate keyboarding of file records for record output to produce hard copy originals of hearing notices, decisions, orders and other documents necessary for processing an appeal. Prepares copies of relevant documents which are forwarded to the parties prior to the administrative hearings.

Prepares and distributes decisions and orders of hearing officers certifying and ensuring the accuracy of the mailing date, completeness and that copies are provided to all interested parties of record and to the appropriate agency offices. Is responsible for timely assembling and transmitting case materials in order for the Bureau of Appeals to comply with federal and state laws and regulations. Enters necessary data into the computer for tracking cases under review by the Bureau of Appeals. Timely files orders of the Unemployment Appeals Commission by date and legal issue in the office library.

Reviews subpoena requests received from parties to determine whether to issue subpoenas or seek approval from the hearing officer. Prepares and mails witness subpoenas and subpoena duces tecum in accordance with Bureau policy.

Prepares weekly docket for hearing officers including verification of time lapse standards, affixation and certification of mailing date, computation and/or verification of time zone inclusions, verification of hearing locations and method of appearance by parties, and specialized instructions to be displayed on the notice of hearing. Advises parties of hearing continuances and if necessary, arranges with parties a substitute hearing date and time.

Performs other work as required.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

Four years secretarial or clerical work experience, one year of which must have been as a legal secretary, a paralegal or working with administrative hearings or a judicial clerk. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours per year for the non-legal work experience.

This position's advertisement may also be viewed by registering on the EmployFlorida Marketplace website at http://www.employflorida.com/. Information on other state agencies' vacancies and private sector jobs may also be viewed on this site.

Applicants are required to apply through the People First system within the closing date, by either applying on-line or faxing completed application. If claiming Veteran's Preference, please attach all related forms when applying or you may fax them within the closing date to 1-888-403-2110. Or, if you prefer, you may mail them to: People First Staffing Administration, PO Box 6850 Tallahassee, Fl 32314. Include the requisition number on both the application and additional forms. All documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

An Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service -- 711.)

Equal Opportunity is the Law

It is against the law for this recipient of Federal financial assistance to discriminate on the following bases: against any individual in the United States, on the basis of race, color, religion, sex, national origin, age, disability, political affiliation or belief; and against any beneficiary of programs financially assisted under Title I of the Workforce Investment Act of 1998 (WIA), on the bases of the beneficiary's citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or his/her participation in any WIA Title I-financially assisted program or activity.

If you think you have been subjected to unlawful discrimination under a WIA Title I-financially assisted program or activity, you may file a complaint within 180 days from the date of the alleged violation with either the recipient's Equal Opportunity Officer, or the Director, Civil Rights Center:

Equal Opportunity Officer, Department of Economic Opportunity, Caldwell Building -- MSC 150, 107 East Madison Street, Tallahassee, FL 32399-4129; or

Direct, Civil Rights Center (CRC), U.S. Department of Labor, 200 Constitution Avenue NW, Room N-4123, Washington, DC 20210.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.