Administrative Assistant I - Full-time / Part-time

DESCRIPTION This position provides high-level administrative support to the State Health Office Tuberculosis Program and is the sole administrative support for this program. This position directly supports the Section Administrator and a leadership team of six individuals as well as supports staff located in Tallahassee and throughout the state. The administrative functions required of this position include but are not limited to the following: General Administrative: Answers phones and route inquiries appropriately; open and triage mail and triage confidential faxes; maintain calendars for conference line and Go To Meeting account; create and disseminate satisfaction surveys; track all assignments; proof and edit correspondence and presentations to meet DOH standards; maintain staff directories and assigned email distribution lists. Travel: Manage the travel request and reimbursement processes for the program and complete all associated paperwork for staff. Provide direct support for travel arrangements to the Section Administrator. Liaison: Serve as the liaison and respond to associated assignments related to Continuity of Operations and annual Information Security and Privacy Risk Assessment; Serve as the Records Management Liaison and ensures records are managed appropriately; Serves as Personnel Liaison and support supervisors and staff in the completion of required forms. SPECIAL NOTES**NOTE: All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida Employment Application, or attached resume/CV. ** This position requires a security background check and/or drug screening and participation in direct deposit.You will be required to provide your Social Security Number (SSN) in order to conduct this background check.Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http:///www.sss.gov.If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.