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Executive Assistant
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Hartford, CT Hartford, Connecticut |
About this job
POSITION SUMMARY
The Executive Assistant to the Sr. Vice President of Specialty Businesses is responsible for independently providing advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Key responsibilities include initiating correspondence, resolving complex inquiries, coordinating complex meetings and travel arrangements and coordinating Manger's time commitments both internally and externally with authority to handle most issues in Manager's absence.
Fundamental Components:
- Manages workflow for incoming items to ensure that issues are directed to the appropriate area; monitors status of delegated items to ensure closure.
- Majority of work involves confidential business material.
- Triages telephone calls ensuring that correct action is taken without direction from the Manager.
- Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response; monitors status to ensure closure.
- Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments.
- Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately.
- Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters.
- Develops and monitors budget for cost center(s); prepares complex budget reports.
- Leads special projects
BACKGROUND/EXPERIENCE desired:
5+ years executive administrative support experience. Experience navigating a large enterprise.
EDUCATION
The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.
FUNCTIONAL EXPERIENCES
Functional - Administration / Operations/FE Correspondence / Reports/4-6 Years
Functional - Administration / Operations/Budget coordinator/4-6 Years
Functional - Management/Management - Project management (non-IT)/4-6 Years
TECHNOLOGY EXPERIENCES
Technical - Desktop Tools/Microsoft PowerPoint/4-6 Years/Power User
Technical - Desktop Tools/Microsoft Word/4-6 Years/Power User
Technical - Desktop Tools/Microsoft Outlook/4-6 Years/Power User
REQUIRED SKILLS
General Business/Communicating for Impact/ADVANCED
General Business/Demonstrating Business and Industry Acumen/ADVANCED
Leadership/Collaborating for Results/FOUNDATION
DESIRED SKILLS
Leadership/Developing and Executing Strategy/ADVANCED
Service/Providing Solutions to Constituent Needs/ADVANCED
ADDITIONAL JOB INFORMATION
Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.
We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.
Together we will empower people to live healthier lives.
Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.
We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.
Benefit eligibility may vary by position. Click here to review the benefits associated with this position.
Employment Type Regular Career Band Description Professional
The Executive Assistant to the Sr. Vice President of Specialty Businesses is responsible for independently providing advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Key responsibilities include initiating correspondence, resolving complex inquiries, coordinating complex meetings and travel arrangements and coordinating Manger's time commitments both internally and externally with authority to handle most issues in Manager's absence.
Fundamental Components:
- Manages workflow for incoming items to ensure that issues are directed to the appropriate area; monitors status of delegated items to ensure closure.
- Majority of work involves confidential business material.
- Triages telephone calls ensuring that correct action is taken without direction from the Manager.
- Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response; monitors status to ensure closure.
- Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments.
- Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately.
- Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters.
- Develops and monitors budget for cost center(s); prepares complex budget reports.
- Leads special projects
BACKGROUND/EXPERIENCE desired:
5+ years executive administrative support experience. Experience navigating a large enterprise.
EDUCATION
The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.
FUNCTIONAL EXPERIENCES
Functional - Administration / Operations/FE Correspondence / Reports/4-6 Years
Functional - Administration / Operations/Budget coordinator/4-6 Years
Functional - Management/Management - Project management (non-IT)/4-6 Years
TECHNOLOGY EXPERIENCES
Technical - Desktop Tools/Microsoft PowerPoint/4-6 Years/Power User
Technical - Desktop Tools/Microsoft Word/4-6 Years/Power User
Technical - Desktop Tools/Microsoft Outlook/4-6 Years/Power User
REQUIRED SKILLS
General Business/Communicating for Impact/ADVANCED
General Business/Demonstrating Business and Industry Acumen/ADVANCED
Leadership/Collaborating for Results/FOUNDATION
DESIRED SKILLS
Leadership/Developing and Executing Strategy/ADVANCED
Service/Providing Solutions to Constituent Needs/ADVANCED
ADDITIONAL JOB INFORMATION
Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.
We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.
Together we will empower people to live healthier lives.
Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.
We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.
Benefit eligibility may vary by position. Click here to review the benefits associated with this position.
Employment Type Regular Career Band Description Professional
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