Capital & Accounts Payable Coordinator - Finance - Full-time

Full-Time. Located in Mililani Technology Park.

PURPOSE STATEMENT: Assists with all aspects of the capital project creation (CPR) and accounts payable (operating and capital expense) process. Coordinate and maintain capital expenditure reporting process. Reconcile purchase orders to invoices and solve discrepancies while maintaining adherence to budget/forecast.

REPORTING RELATIONSHIP: This position reports directly to the Manager, Finance.

MAJOR DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

1. Create and manage CPRs, purchase orders, and check requests through all stages. Work the Open PO report.

1. Responsible for local market vendor additions and changes.

1. Research paid and unpaid invoices; monitor and track expense voucher log.

1. Receive telephone calls from vendors and internal personnel and respond to their questions as needed.

1. Communicate and collaborate with the Corporate Accounts Payable staff (in St. Louis, MO).

1. Maintain accurate capital expenditures records; prepare capital expenditure summaries and other reports as required.

1. Reconcile capital invoice (capital invoice log) and shipment discrepancies, and communicate results on issue resolution.

1. Maintain records and files in accordance with established filing system.

1. Assist with monthly capital accruals and close process, including assisting Construction with determining project status for month end.

1. Regular attendance is required.

OTHER DUTIES:

1. Performs other duties as assigned.

HUMAN RELATIONS: This position will involve contact with Senior Management, Directors, Department Managers and other division staff, Charter corporate headquarters and divisions, governmental agencies and other business contacts. Ability to interact in a positive manner with co-workers required.

QUALIFICATIONS:

EDUCATION/EXPERIENCE: High school diploma or equivalent required. Associates degree in Business or Accounting or equivalent business experience required. Minimum of 3 years of experience in accounts payable duties and minimum of 1 year experience in accounting duties are preferred. Stable employment history.

SPECIAL SKILLS, KNOWLEDGE AND ABILITIES: Must possess excellent computer skills. Experience using Microsoft Windows based software, including Microsoft Outlook, Word, and Excel and web based applications is required. Familiarity with Ariba, JD Edwards, and Hyperion desired. A solid understanding of and the ability to process accounts payable and basic accounting knowledge are required. Experience managing operating or capital expenses desired. Must be able to maintain regular attendance and work overtime when necessary.

Must possess strong verbal and written communication skills, including the ability to review and respond to internal customers and outside vendor inquiries. Must possess the ability to conduct discussions and be diplomatic with internal customers and outside vendors. Must possess strong conceptual skills, including the ability to present financial information, in a clear and concise manner to internal and external customers.

Must possess excellent organizational skills and the ability to prioritize, manage, oversee and complete several detailed projects with multiple priorities and deadlines simultaneously. Must be deadline oriented, possess strong follow-through skills, attention to detail and ability to produce work with a high degree of accuracy. Must be a self-starter with the ability to adopt new priorities and change course easily. Must work with a high degree of speed and accuracy in a fast paced environment, work independently and follow up on projects and issues. Must be able to define, analyze, conclude and present results in a clear fashion on a wide range of financial topics and projects.

WORKING CONDITIONS:

MATERIALS AND EQUIPMENT USED: Reading and typing on a computer. Lifting boxes up to 25 pounds. Reaching, bending, pushing, pulling, and kneeling. Utilizing various office equipment including a facsimile machine, photocopy machine, telephone and 10 key adding machine and calculator.

PHYSICAL REQUIREMENTS: Communicating on the telephone, in-person and through written correspondence. May be sitting for long periods of time. Typing, data entry and reading from a computer. Extensive travel to Division facilities required.

Hours: Monday - Friday, 8:00am - 5:00pm. Additional coverage as needed.