Part-Time Administrative Assistant

Position: Administrative Assistant 
Job Summary: Provides essential technical and clerical support by performing administrative functions to ensure the efficient operation of a department and/or program. Duties include: 
Assists in meeting regular functioning and needs of assigned dept. and or program by: 

• Preparing and processing mailings
• Ordering supplies
• Maintaining supply and availability of paper and electronic forms
• Maintaining departmental central server folders and electronic files 

Provides clerical support for meetings by: 

• Scheduling meetings
• Preparing any materials and/or handouts
• Taking notes and completing minutes 

Performs various data entry and retrieval tasks by: 

• Entering data into specific data fields
• Reviewing data to ensure accuracy
• Receiving and responding to record or other data retrieval requests
• Processing data for reports and data analysis
• Documenting required department and/or program information 

Maintains accurate electronic and hard copy files by: 

• Filing documents
• Maintaining files
• Performing file audits and coordinating data collection for audits
• Purging files as required and according to department, program, and/or legal requirements
•  Scanning documents and creating and maintaining appropriate files 

Communicates with key customers by: 

• Communicating with internal and external customers including but not limited to consumers, PCW staff, core staff, partners, collaborators and vendors
• Maintaining appropriate interpersonal relationships with internal and external customers including but not limited to consumers, PCW staff, core staff, partners, collaborators, and vendors.
• Providing back-up at reception area
• Preparing and sending various communications, and correspondence, i.e. letters, emails, etc. 

Location: Madison, WI
Pay: $12.50
Schedule: Monday – Friday (27.5 hours/week)
Qualifications:
Education: 

• High school diploma required.
• Two years of post high school education preferred.

Experience: 

• Two – three years of experience in an office environment.
• Experience providing administrative support.
• Experience in organizing projects, meeting deadlines, prioritizing tasks.
• Experience working proactively on teams and independently on projects.
• Experience using the Office Suite of products to complete tasks and projects.

Knowledge: 

• Knowledge of principles and processes for providing and assessing outstanding customer service.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of written and oral composition, and grammar.

Skills: 

• Using computer applications to support duties and responsibilities. Applications including Outlook, Word, Excel, and internet required. PowerPoint, Access and other database systems preferred.
• Demonstrated proficiency in, at a minimum, creating and managing tables, performing mail merge, using basic excel formulas, formatting documents and spreadsheets. Other proficiencies identified by specific department and program assignments and tasks.
• Excellent oral and written communication skills with varied customers (employees and external contacts.)
• Exceptional listening skills with varied customers.
• Exceptional interpersonal skills with varied customers.
• Providing outstanding customer service.
• Outstanding reading comprehension.
• Filing and organizing files, forms, and paper and electronic records.
• Managing time and prioritizing work tasks.

Ability: 

• Ability to keep information of all types confidential.
• Ability to work effectively individually and with a team.
• Ability to run reports, correct information and collect data for special projects, and analyze information.
• Ability to order information by arranging things or actions in a certain order or pattern according to specific rules, sets of rules, or procedures.
• Ability to work in a deadline-driven atmosphere while producing accurate work.
• Ability to maintain calm in stressful situations. 

Four Ways to Apply:

• Submit a resume
• Complete an application on our website  submit it to the Madison, Wisconsin location
• Call our office 608-237-8717
• Visit our office 1731 Thierer Rd, Madison, WI 53704

 
About Express Employment Professionals:
Express can help you find the type of job that is a perfect fit for your needs and abilities, and you’ll never pay a fee for our services and support. Whether you’re looking for a full-time position, part-time work, or a more flexible schedule, Express can place you in a wide range of jobs that meet your employment goals, including Administrative, Commercial, and Professional positions. Let us help you today!
 
Benefits Available to Eligible Express Associates:

• Medical Plan
• Dental Plan
• Holiday Pay (6 Days Observed)
• 401(k) Retirement Savings Plan
• Vision/Eyewear Plan
• Vacation Pay
• Life Insurance
• Prescription Drug Reimbursement
• Short-Term Disability
• Referral Bonuses

 
For a complete listing of all open positions, visit