Accounts Payable Clerk

Performs moderately complex data entry work. Work involves entering data and maintaining files and documentation. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

PRINCIPAL ACCOUNTABILITIES: (Essential Duties and Responsibilities)

• Processes invoices, handles invoice-related vendor issues, receives vendor phone calls from suppliers, and ensures accurate vendor master-file information.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolve invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.

            EDUCATION:

• Associates Degree preferred but not necessary.

            EXPERIENCE:

• 2-5 years previous related job experience is preferred.

            SKILLS:

Must have basic computer skills. Knowledge of Microsoft Windows XP is a must. Knowledge of ACCPAC accounting software is preferred but not required. Must be comfortable with all Microsoft Office applications, specifically Microsoft Excel, Outlook, and Word. Must be detailed oriented and organized. Must possess good mathematical and analytical skills.

SUPERVISORY RESPONSIBILITIES:

None

TYPICAL PHYSICAL DEMANDS:

• Must be able to sit for extended periods of time
• Must be able to bend and stretch for filing purposes

TYPICAL MENTAL DEMANDS:    

Must be able to understand and communicate in English verbally and be able to read all necessary information pertaining to the position. Must be able to multitask, and prioritize work effectively.

WORKING CONDITIONS:

Work will be done in an office environment.