Receptionist / Administrative Assistant - Moorestown, NJ

Job ID:  114282

Oldcastle BuildingEnvelope®, a division of Oldcastle, is the leading supplier of products specified to close the building envelope. They include: custom-engineered curtain wall and window wall, architectural windows, storefront systems, doors, skylights and architectural glass.

Job Summary

We are currently seeking a Receptionist / Administrative Assistant for our Moorestown office. The individual is responsible for operating the telephone system and enthusiastically greeting all guests and assisting with administrative tasks such as filing, scanning, proofreading, process incoming and outgoing mail and overnight packages. Additional duties include supporting Human Resources, Management, and Sales, as well as assisting the Accounting department as needed. The salary for this position is $30,000 / year plus any additional overtime pay. 

Essential Duties and Responsibilities

• Answering and directing incoming calls to the appropriate individuals
• Retrieve and forward messages received in the general mail box
• Greet all visitors and applicants in a professional and courteous manner
• Assist the customer with basic requests such as address and contact information
• Monitor visitor access and maintain security awareness
• Make appointments for the HR Manager
• Signing for packages, receiving and sorting incoming mail and distributing to the appropriate individuals and preparing outgoing mail
• Maintain inventory of and order office supplies
• Maintain office equipment such as copiers and set up maintenance and repair as needed
• Maintain front desk appearance and cleanliness
• Process Credits and A/P coding
• Assist with other administrative duties and day-to-day tasks as needed
• Assist in new Hire and Payroll duties

Requirements

• At least 1 year of prior receptionist or administrative experience
• Ability to handle a high volume telephone switchboard
• Excellent time management skills and the abiity to muti-task
• Strong computer skills, including MS Office (Word, Excel, Powerpoint)
• Strong communication skills, both oral and written
• Ability to work in a team environment and provide support to staff
• Ability to handle confidential information and use of discretion while performing job tasks
• Ability to work independently, organize, and prioritize work assignments
• Exceptional accuracy and detail oriented skills required
• Customer service oriented

Physical Requirements

• This position is a largely sedentary; however, caution needs to be taken when lifting files, boxes, opening file cabinet drawers
• To avoid injuries to hands, back and neck, proper ergonomics should be maintained while working at desk/workstation
• There are occasional visits to the plant floor in which case safety rules related to the plant must be followed 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job.

Additional Information

• Only online applications will be accepted
• When applying, please provide full employment history

• Pre-employment background screening will be conducted on qualified applicants after acceptance of job offer

Oldcastle BuildingEnvelope® is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this . 

Oldcastle BuildingEnvelope® is part of the network.

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