Executive Assistant

Join an award winning team! Reporting directly to division General Managers/Presidents, supports the operations leadership team of two different divisions with administrative requests and needs. * Assist operations with compiling data and information for Quarterly Business Reviews. * Create advanced Power Point presentations for a variety of meetings. * Partner with Financial and Data Analysts at the company headquarters. Collect information and data from various sources and compile into Excel. Design, enter and analyze data using Excel functions (VLookup/HLookup, pivot tables) and make recommendations on course of action. * Schedule tracking of results from GCA initiatives; run reports as needed. Track timelines for deliverables to the clients. Engage operations management team as deadlines approach. * Lead internal communication efforts for critical client or project notifications; distribute information to the operations teams. * Responsible for contract database management. * Coordinate schedules and meetings; make travel arrangements; review, enter and submit expense reports, etc. * Coordinate schedules of the senior level management team. * Assist managers with processing of new hires along with ensuring proper completion of pre-employment paperwork. As appropriate, enter new hires into HRIS system. * Initiate, track and compile data from customer surveys. * Support ad hoc requests -- which vary in nature and frequency. * Partner with internal clients such as Legal, Accounting, Operations, etc. to gather needed information. * Other duties as required and as are typically associated with an Executive Assistant role. Qualifications * Associate's degree or two years of related work experience required. Experience as an office administrator, administrative assistant or office manager preferred. * Strong verbal and written communication skills. Will interact with multiple levels of management and leaders (both internally and externally). * Excellent organizational skills and demonstrated ability to multi-task. * Ability to handle confidential information. * Sense of urgency and ability to meet deadlines; self-directed. * Excellent computer skills in the Microsoft Office Suite: Word, Excel, PowerPoint. A criminal background check, results of which are not necessarily a bar to employment and a drug screen are required.