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Executive Assistant
•30 days ago
| Hours | Full-time |
|---|---|
| Location | 441 Lexington Avenue, 18th Floor New York, New York |
About this job
Firm Overview
Capital Management firm is a global investment firm based in New York City. Founded in 2005, the firm manages assets on behalf of foundations, endowments, family offices, pension funds and other institutional and individual investors.
Responsibilities
Support the Partners, Senior Officers, and non-investment professionals. The individual will be one of two administrative professionals and must be able to thrive in a collegial, ethical, hard-working, process-oriented and entrepreneurial firm culture.
Duties will include a wide range of responsibilities, including but not limited to:
Office management
Handle, pay, track and process invoices and billing
Fill out expense reports for office and submit for reimbursement
Oversee all suppliers and service providers for office
Manage office equipment and supply needs
Reception
Answer phone lines
Greet visitors
Maintain conference rooms and pantry
Sort and distribute incoming and process outgoing mail and packages
Handle group or event lunch orders
Administration
Provide executive administrative support for Senior Officers & Partners
Schedule meetings and calls for Senior Officers and certain non-investment teams
Maintain files and templates for Senior Officers and certain non-investment teams
Plan and organize business travel itineraries
In charge of back office scanning & filing
Requirements
College degree and 3+ years of experience is desired, preferably at a buy side financial institution
Must be detail oriented and highly organized
Ability to maintain high level of discretion and confidentiality
Proficiency with Microsoft Outlook/Calendar, Word, & Excel
Ability to work regular business hours (typically 8:00 am -- 5:00 pm)
Compensation
Base salary commensurate with experience, plus discretionary annual bonus and generous benefits
#LI-HH1
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
Capital Management firm is a global investment firm based in New York City. Founded in 2005, the firm manages assets on behalf of foundations, endowments, family offices, pension funds and other institutional and individual investors.
Responsibilities
Support the Partners, Senior Officers, and non-investment professionals. The individual will be one of two administrative professionals and must be able to thrive in a collegial, ethical, hard-working, process-oriented and entrepreneurial firm culture.
Duties will include a wide range of responsibilities, including but not limited to:
Office management
Handle, pay, track and process invoices and billing
Fill out expense reports for office and submit for reimbursement
Oversee all suppliers and service providers for office
Manage office equipment and supply needs
Reception
Answer phone lines
Greet visitors
Maintain conference rooms and pantry
Sort and distribute incoming and process outgoing mail and packages
Handle group or event lunch orders
Administration
Provide executive administrative support for Senior Officers & Partners
Schedule meetings and calls for Senior Officers and certain non-investment teams
Maintain files and templates for Senior Officers and certain non-investment teams
Plan and organize business travel itineraries
In charge of back office scanning & filing
Requirements
College degree and 3+ years of experience is desired, preferably at a buy side financial institution
Must be detail oriented and highly organized
Ability to maintain high level of discretion and confidentiality
Proficiency with Microsoft Outlook/Calendar, Word, & Excel
Ability to work regular business hours (typically 8:00 am -- 5:00 pm)
Compensation
Base salary commensurate with experience, plus discretionary annual bonus and generous benefits
#LI-HH1
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
Requirements
see above