Program Support Specialist/Project Coordinator/Admin - Full-time / Part-time

We are seeking a full-time Program Support/Project Coordinator/Admintrative Services Assistant opening for a utility company in the Portland area.

Position Responsibilities include:

• Provide a wide variety of confidential administrative/clerical tasks for the managers and staff of the assigned organization(s):
• Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors
• Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat.
• Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites.
• Proof, review, and when applicable, draft, correspondence and documents prepared for manager signature and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action.
• Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures.
• Attend meetings, record meeting minutes as requested, transcribe and disseminate as needed.
• Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions.
• Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward complex questions and matters to appropriate personnel as needed, following up to verify a timely response.
• Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following:
  • Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments.
  • Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence.
  • Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.
• Establish and maintain internal and external communication channels to verify smooth flow of information and positive working relationships.
• Organize, plan, prioritize, coordinate, schedule and verify appointments, meetings (in-person, phone conferences, web-based), conferences, and training for managers and other staff. This may include drafting agenda and other meeting materials and developing background information for review, consideration and finalization by appropriate manager / personnel.

Qualifications:

• 6+ years of demonstrated administrative/clerical experience is required
• 4 or more years of relevant work experience in administrative support functions with intermediate to advanced skills in Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook (MS Office 2010 proficiency required).
• Sharepoint experience is highly desirable.
• Previous experience working in the utility industry is highly desirable.
• High School diploma or equivalent required
• Associate's or Bachelor's degree preferred

About Aerotek:

Our people are everything. As a Best of Staffing® Client and Talent leader, Aerotek® Inc. has distinguished itself as a leader in recruiting and staffing services, by having a deep understanding of the intersection of talent and business. As a strategic partner to more than 17,000 clients and 300,000 contract employees every year, Aerotek's people-focused approach yields competitive advantages for its clients and rewarding careers for its contract employees. Headquartered in Hanover, Md., Aerotek operates a network of over 230 non-franchised offices with more than 6,000 internal employees dedicated to serving our customers. Aerotek is an operating company of Allegis Group, a global talent solutions provider. To learn more, visit .

Aerotek is acting as an Employment Agency in relation to this vacancy.