National Conference Center Facilities Administrator Coordinator job in Leesburg, VA

National Conference Center
Job Title
Facilities Administrator Coordinator
Job Type
18980 Upper Belmont Place
Leesburg, VA 20176

Facilities Administrator Coordinator

  • Assists in the supervision and management of Facilities operation including processes and documentation, management of the purchasing process, creation of policies and procedures, and other departmental materials as needed.
  • Solicits vendors for quotes and assists other team members in sourcing parts and equipment.
  • Creates PO’s, receives orders and works with Accounting to close out PO’s including the review of invoices.
  • Provides training and development to the Facilities staff regarding administrative systems and procedures.
  • Schedules HVAC Occupancy based on meeting room schedules by using the BAS system along with the PMS system.
  • Monitors and enters work orders in Guestware and maintains incident log for follow up.
  • Provides technical assistance and maintains efficient use of Facilities office equipment, and coordinates service and maintenance.
  • Initiates and maintains electronic and physical records processes for assets and equipment, as well as other Facilities-critical documents and information.
  • Monitor and record energy usage as well as other utility data to compare against business activity/occupancy for usage trending by periods, for submission in corporate sustainability reports, the implementation of sustainability practices as deemed necessary, and to assist in future budget planning.
  • Acts as administrator or maintains and utilizes Facilities-related information systems (including, but not limited to: CMMS, EMS, Outlook, etc.); provides data quality assurance, technical assistance, training, and systems administration duties as feasible.
  • Actively participates in the Facilities Leadership Team activities including: business plans, project management, cost optimization, implementations, and client relations.
  • Coordinates or facilitates departmental tasks as necessary, including scheduling, locations, resources and personnel.
  • Communicates with and responds to tenant liaison as requested by liaison.
  • Acts as an information and support liaison to coordinate with, and provide specialized service to Facilities staff, other internal departments, tenants, guests, and vendors as necessary.
  • Maintains financial data tracking tools as they pertain to budget, labor costs, supply costs, inventories, contract management, budget forecasting, back-charging and debiting of the appropriate accounts within the chart of accounts.
  • Compiles applicable code and safety regulations for the department.

Researches, evaluates, and makes recommendations pertaining to vendor products or services.

Additional Info

Valid Driver’s License
Minimum Age
21+ years old


  • Excellent verbal and written communication skills
  • Experienced in using Microsoft Office programs such as Excel and Word
  • Experience in using hospitality PMS and Building Automation software
  • Interact with employees, management, clients, and guests with respect, tact and courtesy


The National is an Equal Opportunity Employer


Job Industries

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