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About this job

Maintained heavy calendar and meeting coordination for both personal and business schedules. Available 24/7 and travel


Handle driving to appointments and must be comfortable with a live in or live out situation-- corporate and personal


Worked with brokers to coordinate family vacations; yachts/villas/staff for groups of 8 to 15


Responsible for property management working with house manager for inspections of homes


Worked on expense reports; entering, approving and tracking payments


Special projects for the CEO and spouse; business and personal


Coordinated office moves, design and build outs; working with interior designers and architects


Special events throughout US and Internationally; dinner/presentations, golf outings, children's parties, sporting events, corporate events. Responsible for corporate suite invitations, food and beverage


Liaise with spouse and household staff extensively; contractors, interior designers, insurance companies


Reviewed and paid household bills/monthly statements using quickbooks. Worked with accountant.


Managed driver's schedule; coordinated nannies' schedules for summer/vacation coverage.


Responsible for 2nd household (seasonal)


Maintained all permanent files.


Renewed driver license, inspection, insurance, registration for vehicle/boats, visas, TSA, etc


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

Requirements

Must have 5-7 years of experience as an Executive/Personal Assistant for a celebrity.