Membership Coordinator

We have a part-time opening for a Membership Coordinator.

Must be able to work various shifts per week.

• Must have a high school diploma or equivalent.
• Be authorized to work in the United States.

Wage: 8-10

The Membership Coordinator is responsible for all membership functions including VISIONS data system entry and data maintenance, member files, Division of Family Services applications and follow up.

 Qualifications:

• High school diploma and two years of experience with administrative functions.
• Three to five years experience with the Clubs or in related field.
• Working knowledge of Youth Development Standards.
• Computer competency with working knowledge of computer programs/software.
• Ability to communicate effectively with youth, parents, staff, and volunteers.
• Mandatory CPR and First Aid certification or willing to obtain.
• Excellent bookkeeping and clerical skills.
• Self-starter with excellent computer, interpersonal, and organizational skills with a good sense of prioritizing, time management, and follow through.
• Valid driver’s license and satisfactory background check.

 Job Responsibilities:

• Maintain accurate records relating to application intake, daily attendance, parent information, and member files.
• Ensure that daily attendance is accurately recorded, documented and reported to administration as required.
• Maintain monthly data and membership reports, daily.
• Gather data and prepare the weekly SACC report for transmission.
• Maintain the SACC tracker and to ensure that all data is contained in the SACC tracker is correct and current.
• Assist Unit Director with all reporting requirements involving the Club membership.
• Monitor VISIONS ensuring that the administrative office receives accurate information.
• Ensure that all deadlines for membership information and data are met.
• Train and supervise enrollment specialists to work with parents on enrollment.
• Monitor entire membership enrollment process, assuring that all applications are complete and required supporting documents are complete.
• Monitor sign in process.
• Liaison with DFS regarding enrollment of subsidized children.  Assure that all DFS applications and documents are complete and ready for delivery.
• Plan and implement new membership orientation.
• Ensure that all scholarship forms are completed and submitted to Administration

     VISIONS (membership tracking database) Responsibilities:

• Maintain database.
• Take pictures and print membership cards. 
• Train and supervise volunteers to enter data into systems, take pictures and print membership cards.
• Export data at the end of each Club day.
• Run reports as needed.

     Financial

• Collect membership fees with applications and issue paid receipts.
• Secure all monies collected and prepare deposits daily.
• Once program is established, maintain Money Trax, tracking payment information for members.