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Hours Full-time, Part-time
Location FRESNO, CA
FRESNO, California

About this job



Job Summary:

This position is responsible for providing assistance to the President by performing general administrative tasks and daily clerical functions and coordinating and monitoring activities on specific projects. The position is also responsible for the supervision of three support staff employees.

Essential Functions & Accountabilities:
    • • Provides administrative support in a variety of capacities, including telephone coverage, copier projects, mail handling, supplies control, report generation, invoice/expense reporting, record keeping, file maintenance and database management;
      • • Supervises three administrative employees and prioritizes their workload;
      • • Prepares and coordinates all written correspondence;
      • • Maintains executive’s schedules, calendars and personal record keeping;
      • • Plans, schedules and handles logistics for meetings and travel;
      • • Organizes programs, events or conferences by arranging facilities and caterers, issuing information, coordinating speakers and controlling event budget;
      • • Performs special projects as assigned by the President;
      • • Prepares agendas, notices, minutes and resolutions for corporate meetings;
      • • Facilitates all arrangements for in-house meetings, including set-up, refreshments and clean-up;
      • • Provides improvement suggestions for existing departmental procedures or innovate with new ideas;
      • • Schedules maintenance repairs for corporate and tenant offices, as needed;
      • • Be familiar with and implement the USS daily;
      • • Represents President at meetings, public events, as needed;
      • • Assists President with personal errands, as needed;
      • • Maintains confidentiality of all corporate and personnel matters.


Minimum Requirements:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED; college degree preferred;
• Three years experience as an administrative or executive assistant supporting a senior level executive;
• Demonstrated proficiency in Microsoft Office including PowerPoint, Excel, Word and related software programs;
• Demonstrated proficiency in the use of general office equipment;
• Demonstrated ability to handle multiple tasks simultaneously;
• Exceptional organizational skills required;
• Demonstrated knowledge of English grammar, spelling and punctuation;
• Basic business math knowledge;
• Previous supervisory experience;
• Ability to keep company information confidential;
• Demonstrated ability to meet designated deadlines;
• Ability to integrate into and foster the existing corporate culture;
• Ability to work independently with minimal instruction;
• Ability to interface well with all departments within the company and to represent the respective executive team members in a highly professional manner;
• Ability to communicate effectively and professionally with staff, customers and external contacts to the organization;
• Requires close interaction with several departments throughout the company;
• Demonstrated ability to remain calm, focused, positive and cheerful while changing direction and priorities frequently.