Executive Administrative Assistant - Full-time / Part-time

THIS IS A 3 MONTH EXECUTIVE ADMINISTRATIVE ASSISTANT CONTRACT OPPORTUNITY LOCATED IN LOS ANGELES, CA 90067 ALL QUALIFIED APPLICANTS WILL IMMEDIATELY BE CONSIDERED...RESUMES MUST BE SUBMITTED IN WORD FORMAT ONLY FOR CONSIDERATION... Support senior-level executives and investment bankers. Proficient in word processing. Arrange travel services and meetings for Executives. 5+ years of administrative experience with at least 2 years + of experience supporting Senior Staff. Roles and Responsibilities:Advisor and Client Assistance * Facilitate the on-boarding and on-going coordination of client maintenance including helping to maintain banker pipeline and inputting call memos *Help gather, track, monitor and maintain information and status from various sources and assist in the submission of detailed due diligence reports (KYC) and account opening documentation *Execute client mailings (holiday cards, Reading List books, mortgage applications, etc.) * Professionally field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner *Assist with overflow, ad-hoc projects and day-to-day tasks as assigned Office Administration * Coordinate with advisors and internal events team for coordination and support of events (ticket allocation, RSVP tracking, and in some cases, event organization and follow-up) *Schedule internal/external meetings, appointments and coordinate conference calls *Coordinate group coverage schedule (i.e.: lunch hours, vacations, training and temporary assistance) *Organize travel arrangements (air, hotel accommodations, and ground transportation) for advisors *Compile and submit expense reports in a timely manner, order and maintain office supplies * Regional: Manage internal client center where applicable - (greet clients, setup of rooms, order catering and manage reservations via the Event Management System) *Regional: Liaise with business management regarding office resiliency