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in Las Vegas, NV
Administrative Assistant - Hospice Experience Preferred - Las Vegas, NV - Full-time / Part-time
Hours | Full-time, Part-time |
---|---|
Location | Las Vegas, NV Las Vegas, Nevada |
About this job
Positions in this function include more traditional administrative/clerical support roles including:
Answering the telephone
Typing/word processing of documents
Maintaining calendars and setting up meetings
Making travel arrangements
Copying
Faxing
Greeting visitors
Setting up files
Tracking expenses
Coordinating building and equipment maintenance.
Moderate work experience within own function.
Some work is completed without established procedures.
Basic tasks are completed without review by others.
Supervision/guidance is required for higher level tasks.
- Applies knowledge/skills to activities that often vary from day to day.
- Demonstrates a moderate level of knowledge and skills in own function.
- Requires little assistance with standard and non-standard requests.
- Solves routine problems on own.
- Works with supervisor to solve more complex problems.
- Prioritizes and organizes own work to meet agreed upon deadlines.
- Works with others as part of a team.
ADM_Support/Schedule/Coordinate/Manage Meetings, Events, and Travel
- Create/maintain calendars/coordinate meetings avoiding scheduling conflicts
- Create/prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
- Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training)
- Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives)
- Host, coordinate, and/or facilitate meetings/external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
- Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems (e.g., issue security badges; request building access; internet access)
- Plan and organize logistics of large and/or offsite events, using internal resources as needed (e.g., UHC Maxvantage Meeting Teams
ADM_Prepare/Maintain/Manage Office Documentatio
- Compile and/or integrate information needed to complete reports and documents
- Prepare and/or format office documentation (e.g., proposals; letters; spreadsheets; reports) needed for various audiences (e.g.,clients; executives; internal business partners)
- Review prepared documents to ensure accuracy and quality, and revise as needed
- Post relevant documentation (e.g., meeting notes; proposal letters; PowerPoint decks; policies and procedures; general correspondence) onto relevant systems (e.g., SharePoint; eDoc) and communication boards
- Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
- Record/label/file records and documents according to enterprise records management procedures
- Utilize relevant software applications (e.g., Microsoft Project; Word; Excel; PowerPoint; Outlook; Visio; Publisher; Access; Adobe Pro)
Create and/or maintain administrative desk manual to ensure continuity of office operations - Assist internal partners (e.g., print shop; marketing) with coordination of printed documentation (e.g. flyers; brochures; cutsheets)
- Monitor/oversee internal office communications (e.g., email; calendar; phones) for internal team members and take appropriate action, as needed
ADM_Facilitate/Oversee Office Operations
- Maintain awareness of potential issues and/or repairs needed within the office environment (e.g., office equipment; HVAC;cleaning; security; furniture services) and coordinate/oversee maintenance and repair
- Ensure common areas and conference rooms are clean and supplied appropriately
- Ensure appropriate access of relevant personnel (e.g., maintenance; visitors; service providers) to office space, common areas and conference rooms, working with applicable partners (e.g., Real Estate, vendors)
- Ensure employees/contractors receive access and guidance with office operations
- Ensure documents, materials, and mail are sorted and/or distributed to appropriate internal and/or external stakeholders
- Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee onboarding)
- Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
- Accept deliveries and ensure supplies are distributed to the appropriate resources
- Manage/monitor/procure office supplies, goods and services (e.g., process/reconcile invoices, travel and other expenses,payments, and/or reimbursements)
- Assist with and/or perform budget planning
- Perform emergency response team duties (e.g., Floor Marshal)
- Collaborate with facilities management (e.g., attend meetings; communicate impact) regarding potential changes/improvements to the office environment
ADM_Establish/Manage Relationships with Office Partners
- Demonstrate understanding of applicable business departments' operations, drivers, and/or procedures
- Communicate/work with vendors to obtain needed information, ensure prices are competitive, and/or identify potential cost savings opportunities
- Greet and direct internal and/or external partners (e.g., contractors; auditors; vendors) to appropriate locations and/or staff
- Maintain and/or communicate sensitive and/or confidential information in accordance with internal policies and procedures
- Consult/communicate with internal and/or external customers to identify and/or provide needed resources (e.g., tools; services) or resolve issues
- Research and/or provide needed information to respond to requests in a timely manner
- Establish relationships and collaborate with key internal and/or external resource personnel to facilitate office operations
- Provide coverage (e.g., phone; email; reception) for internal team members as needed
This position is located in Las Vegas, NV
Requirements
- High school education or equivalent experience.
- 5 years of experience as an Administrative Assistant to C-level Leadership
- Intermediate proficiency in Word, Excel, PowerPoint and Outlook
- Prefer Hospice experience
Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment. In addition, employees in certain positions are subject to random drug testing.