Administrative Assistant - Part-time

We are looking for a dynamic person to be our Administrative Assistant.  They will be expected to perform a variety of clerical and administrative duties.  The Administrative Assistant is expected to answer phones, complete administrative duties and support other staff members with clerical tasks in order to provide the highest quality service to clients.
 
Primary Responsibilities:                                                                             

• Reflect the core values of Esterline Enterprises Inc., (d.b.a. an independently owned and operated Home Instead Senior Care franchise).
• Handle office responsibilities to allow consistent full time networking effort, which is critical in building the business
• Answer each incoming call in a friendly, professional and knowledgeable manner
• Field new client inquiries over the phone in a knowledgeable manner and schedule service calls
• Assist with hiring process of new CAREGivers
• Assist with billing processing, including client invoices and CAREGiver payroll
• Enter new CAREGivers and maintain existing CAREGivers in the operating system
• Enter and maintain accurate client and CAREGiver records in the operating system
• Communicate client and CAREGiver concerns or problems with owner or other staff members as appropriate
• Greet and welcome each visitor in a friendly, warm and professional manner
• Warmly welcome every prospective CAREGiver applicant with respect and enthusiasm
• Distribute incoming calls to the appropriate staff members
• Determine each visitor’s purpose in a pleasant manner and promptly notify the appropriate staff member of their arrival
• Assist with stuffing and mailing client invoices and CAREGiver payroll
• Field employment inquiries from prospective CAREGivers and arrange for application process as needed
• Organize and distribute the daily mail according to prior instructions
• Maintain regular attendance at the office to execute job responsibilities
• Demonstrate open and effective communication with owner, colleagues and CAREGivers

 
 
Secondary Responsibilities: 

• Assist with making reference calls on prospective CAREGivers in a timely manner
• Process criminal background, APS and DMV checks
• Field employment inquiries from prospective CAREGivers and arrange for application process as needed
• Participate in quarterly CAREGiver meetings
• Order and stock office supplies
• Maintain supplies for postage, fax, credit card and copy machine
• Perform any and all other functions deemed necessary

 
 
 
 
Education/Experience Requirements:

• High school graduation or the equivalent
• One year of related business experience or an equivalent combination of education and work experience may be considered
• Must possess a valid driver’s license

 
Knowledge, Skills and Abilities:

• Must have an understanding of and uphold the policies and procedures established by Be Do Have Inc., (d.b.a. an independently owned and operated Home Instead Senior Care franchise)
• This position must demonstrate excellent oral and written communication skills and the ability to listen effectively
• This position must have the ability to work independently, maintain confidentiality of information and meet deadlines
• Knowledge of the senior care industry
• Ability to demonstrate effective interpersonal skills essential as well as sound judgment and good decision-making skills
• Must demonstrate discretion, integrity and fair-mindedness consistent with company standards, practices, policies and procedures
• Ability to organize and prioritize daily, monthly and yearly work
• Ability to establish good working relationships with management, colleagues, franchise owners and their staff
• Ability to sit at a desk and listen effectively for long periods of time on the telephone
• Ability to present a professional appearance and demeanor
• Ability to operate office equipment 
• Must be patient and congenial on the telephone 
• Must have computer skills and be proficient in Word, and Excel
• Ability to work evenings or weekends as required
• Ability to perform duties in a professional office setting