Payroll Assistant

Position Description 

The Payroll Assistant handles all aspects of payroll processing for our operating divisions (approximately 4,200 employees in over 60 units across 8 states, with 60-100 new employees added to the base and 1000+ changes, adds and terminations each month. 

The Payroll Assistant works extensively with the SAP Payroll system and input from the time and attendance system in the units.  This includes setting up new hires and processing employee profile changes or employee terminations.  The Payroll Assistant audits and corrects payroll information prior to transmission, reviews completed payroll for accuracy, and investigates and helps resolve discrepancies.  Finally, the Payroll Assistant provides customer service for managers (identify and resolve problems) and operating employees (investigate and resolve pay problems, ensure corrected pay is issued). 

Essential Duties and Responsibilities include the following. Other duties may be assigned. 

• Reviews payroll records generated by units to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on payroll.
• Records and reviews new or changed pay rates in payroll register or computer files.
• Computes pay according to company policy.
• Compiles/prepares other payroll data such as pension, insurance, and credit union payments.
• Reviews payroll deductions.
• Reviews payroll to ensure accuracy.
• Adjusts errors and complaints. 

Academic and Professional Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• 2-5 years work experience in a heavy numbers-driven position (accounting, payroll, analysis)
• Detail-oriented, strong math skills, accounting background a plus.
• Comfortable handling confidential information (salaries).  Must be discreet, tactful and mature.
• Solid customer service phone skills and strong interaction skills.  Position requires ability to obtain results quickly in the face of conflicting priorities while maintaining a positive relationship with customer.
• Proficient in Windows-based word processing and spreadsheet software (ideally MS Office 97).
• High school diploma
• 2+ years payroll experience, familiarity with SAP payroll a plus. 

Language Skills 

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or bards of directors. 

Mathematical Skills 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry. 

Work Environment 

The associate is responsible for performing the essential responsibilities of this position with or without reasonable accommodation.  The associate should notify Apple American Group of any reasonable accommodation requests and may need to provide supporting medical documentation.  This job description may not list all duties for this position and the associate in this position may be required to perform other duties to meet business needs.  Apple American Group LLC, reserves the right to revise this job description at any time.  This job description is not a contract for employment, and either the associate or Apple American Group, LLC may terminate employment at any time.