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in Minneapolis, MN

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Hours Full-time, Part-time
Location Minneapolis, Minnesota

About this job

Position Description

We are looking to hire an exceptional administrative person on our Global Brand Team! The Global Brand and Corporate Marketing team has the awesome responsibility to tell the Medtronic story, promote our brand, and market our company to customers around the world. Everyday we think about our external stakeholders, what they need and how Medtronic can help.

If you join our team, this is what we work on:

* We create and manage the big Brand of Medtronic

* We create and exeucte marketing programs and materials that are used around the world

* We manage and execute global conventions for Medtronic

* We have an internal creative team that help us excute our work

Our team and work environment is very dynamic, fast-paced, hard working and agile. And, it's a team that really works as a team. We work hard, but we sure have a lot of fun along the way. We've been called a pace-setter team and we're pretty proud of that definition. If this sounds like a team and an environment where you would thrive, then we hope you apply!

Position Responsibilities

* Provide administrative support:

o Scheduling

o Travel planning

o Expense reporting

o Managing supplies

o Managing equipment

* Provide support for department initiatives:

o Create and maintain web sites, rosters, manuals, access rights, presentations, status reports, conduct external web site searches, etc.

* Represent the department in a professional, efficient and effective manner in all communication and interactions:

o Serve as a key contact point for businesses and geographies, other Medtronic departments and external entities

o Handle sensitive or confidential information

o Provide appropriate information to contacts (handling questions, issues, follow-ups)

o Apply knowledge of business and department objectives and priorities

o Serve as an information resource on organizational practices, policies and procedures

* Provide document management support:

o Create documents, proof, update, scan, copy, file, proactively maintain, etc.

* Provide administrative support for meetings (audio conferences, video conferences, training sessions and other meetings):

o Scheduling, agendas, meeting materials, set-up, minutes, sign-up, shut down, etc.

* Administer components of departmental initiatives, as required

* Applies knowledge of and experience in company processes to assist in the development, implementation and administration of projects and procedures, including presentations to and approvals by executive management. Identifies and implements process improvements.

* Conducts research and gathers and compiles information as requested.

* Provides skilled technical support with minimal direction, which may include data coordination, data analysis, tracking and coding.

* Handles most issues and requests by executing an alternative on own initiative or recommending best alternative to vice president or others.

* Interacts with peers, clients, and outside partners on matters of significant importance on a frequent basis. Involves planning and preparation of the communications. Requires skill, tact, persuasion, judgment, and/or negotiation to accomplish objectives.

* Execution and coordination of all on-boarding activities for new employees and contractors

* Coordination and scheduling of interviews for potential new hires (contract and employee)

* Invoice processing for numerous vendor payments

Basic Qualifications

* High School Diplomia/GED

* 5+ years of administrative support experience in a corporate setting

* Experience with Microsoft Office Applications (Outlook, Word, Excel, PowerPoint)

Desired/Preferred Qualifications

* Medtronic administrative or project coordination experience.

* Professional etiquette (telephone, correspondence, email, and in person).

* Ability to communicate with a variety of people at differing levels effectively.

* Excellent written and oral communication skills.

* Strong project management skills.

* Excellent organizational skills required with ability to prioritize.

* Ability to handle difficult situations with poise and professionalism.

* Ability to work well under multiple instructions and directions with tight deadlines.

* High level of energy and willingness to work independently in a "fast-paced" environment.

* Ability to work effectively in a team environment and build strong working relationships.

* Self-motivated, team player, strong work ethic.

* Event/large group meeting planning experience desired.

* Experience coordinating complex international travel planning.

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

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