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in Fort Worth, TX

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Hours Full-time, Part-time
Location Fort Worth & Surrounding Areas
Fort Worth, Texas

About this job

Job Summary

  • Performs varied secretarial and administrative duties for the office or company.

General Accountabilities

  • Composes and produces business correspondence, reports and related materials or guides the work of other staff who produce these materials. 
  • Reviews and signs materials, as authorized.
  • Edits documents produced by others.
  • Ensures confidentiality and controls access to sensitive information, such as staff personnel files, payroll, etc.
  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
  • Serves as internal resource to administrators or staff on departmental and company procedures.
  • Researches information, as requested, and relays official interpretations.
  • Performs administrative duties associated with scheduling and coordinating meetings and planning events.
  • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
  • Attends functions to ensure satisfactory outcome.
  • Records and summarizes minutes for typing and distribution.
  • Researches and gathers data for departmental reports.
  • Conducts preliminary analysis of data.
  • Recommends report content and format to display findings most effectively.
  • Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
  • Tracks and monitors assigned budget expenditures and reports on variances.
  • Coordinates preparation, development and production of major documents, such as proposals and manuscripts.
  • Oversees office operations.
  • Implements changes or enhancements to procedures to improve productivity, efficiency and service.
  • Supervises unit employees and/or intern workers, as assigned.
  • Schedules, assigns and prioritizes workloads by setting appropriate deadlines
  • Monitors employee performance on a regular basis.
  • Ensures timely completion of unit's work.
  • Submit requests for ordering or purchasing.
  • Receive orders and put into inventory.
  • Record and make daily deposits at a local bank.
  • Performs other related duties as assigned or requested.
  • The Company reserves the right to add or change duties at any time.

Job Qualifications

  • Minimum Education: Associate's Degree Combined experience/education as substitute for minimum education
  • Minimum Experience: 2 Years
  • Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
  • Preferred Education: Bachelor's Degree
  • Preferred Experience: 3 Years.
  • Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

Competencies

  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.
  • Customer Service - Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
  • Oral Communication - Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
  • Written Communication - Writes clearly and concisely; Edits work for spelling and grammar;
  • Varies writing style to meet needs; Reads and interprets written information.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules other’s responsibilities.
  • Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Dependability - Follows instructions; Takes responsibility for own actions; Completes tasks on time.
  • Initiative - Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.

Physical Demands

  • Occasionally required to sit, stand and/or walk.
  • Occasionally required to use hands to finger, handle, or feel.
  • Occasionally required to reach with hands and arms.
  • Occasionally required to talk or hear.
  • Occasionally required to bend, lift or climb
  • Occasionally required to lift light weights (less than 25 pounds)
  • Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus

Skills: Administrative

  • Must be able to type at least 30 words per minute.
  • Must be able to operate a standard personal computer.
  • Must be able to use office software to complete daily tasks.
  • Must have outstanding filing and organizational skills.

Job Benefits

Why work at Fish Window Cleaning®?

  1. Reasonable hours to enjoy family and personal time
  2. Professional Atmosphere
  3. Friendly work environment
  4. Rewards and recognition for job well done
  5. Concern for employee well-being with weekly safety meetings
  6. Potential for advancement in the company
  7. Enjoy your nights and weekends!