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in Haleiwa, HI

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Hours Part-time, Full-time
Location HALEIWA HI
Haleiwa, Hawaii

About this job

Ensuring our customers have the best experience is a priority. A Receptionist ensures that customers receive courteous and prompt services in accordance to company protocol both in person and over the phone. A successful candidate will be self-motivated, organized and detail-oriented with an ability to multitask while working in a fast-paced environment. This position requires a lot of teamwork and provides a great opportunity to join a growing and successful company.

The ideal candidates will possess:
* Knowledge of modern office practices, procedures and alphabetical file set up and maintenance
* Excellent communication, spelling and grammar skills
* Ability to follow oral and written instructions, and perform detailed clerical work in a methodical, independent and thorough manner with speed and accuracy
* Typing, computer, and windows based software experience
* Exceptional customer service skills
Responsibilities:
* Open and close front office
* Help keep doctor on schedule and maintain efficient patient flow
* Maintain patient file jackets and medical records
* Maintain neat and orderly front desk and waiting room
* Interface with doctors and maintain appropriate professional relations
* Schedule and confirm appointments, follow-up visits and classes
* Call patients to inform them that their order is available for pick up

Job Responsibilities:

Answer and transfer calls on a multi-line phone system.
Accept deliveries, sort mail, and maintain phone lists.
Handle additional projects as assigned. Handle sensitive and/or confidential documents and information.
Communicate with manager and client on job or deadline issues.

Job Requirements:

High school diploma or equivalent.
Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment.
Previous receptionist, switchboard or administrative assistant experience preferred.
Ability to work in a fast-paced team environment.
Attention to detail with emphasis on accuracy and quality.
Ability to prioritize work to balance multiple projects and deadlines.
Excellent verbal and written communication skills.
Exceptional customer service skills.
Intermediate computer skills required.