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Administrative Assistant II
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Saint Augustine, Florida |
About this job
Department of Military Affairs
St. Francis Barracks, P.O. Box 1008
St. Augustine, FL 32085-1008
Vacancy # 62000008
Directorate: Deputy Chief of Information Management (DCSIM) / G6/Support Services
Position Title: Administrative Assistant II
Job Status: Full-Time
Annual Salary: $29,344.38
Appointment Type: Career Service-Included
Work Location: Robert F. Ensslin Armory, St Augustine FL
Vacancies: Internal Critical
APPLICATION DEADLINE: 11:59 p.m. on closing date
CONDITION OF EMPLOYMENT:
New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
New employees of the Department of Military Affairs are required to pass a background check and may be required to obtain online access security.
Be eligible for a Secret clearance based on a favorable Entrance National Agency Check or National Agency Check on file; failure to be eligible will result in termination of employment if hired before results obtained.
MINIMUM QUALIFICATIONS:
Bachelor's degree with 1 years of Administrative experience or;
Associates degree with 3 years of Administrative experience or;
A high school diploma or equivalent and 5 years of Administrative experience
Ability to lift boxes weighing up to 70lbs on a daily basis
Valid Florida Driver's License
Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Windows Internet Explorer.
Mailroom experience or knowledge preferred
DUTIES AND RESPONSIBILITIES:
The Department of Military Affairs is committed to using its assets, including its human resource assets in a responsible manner to provide exemplary customer service to its entire people and the State of Florida The incumbent will perform the duties of this position in a manner that reflects this commitment.
Performs the receiving, sorting, delivery and distribution of all incoming mail and the processing of outgoing mail within the military district of St Augustine to include SFB, USP&FO, Mark Lance, C-12 Hangar and RFE armories. Ensure all accountable and sensitive mail is properly transferred to all addresses according to DOD 4525.6M. Complete mail handler training and obtain a Secret clearance in order to qualify for appointment as a Military Postal Clerk. Advise postal customers of proper mailing procedures and the ability to work with minimum supervision.
Manage a State-wide interoffice mail system and maintain postal records adequate to complete monthly postal reports on the Automated Military Postal System (AMPS), quarterly installation Status Reports (ISR) and annually complete the Joint Committee on Printing (JCP) reports.
Receive and process print requests from units throughout the state; processing in the most cost efficient method.
Serve as the FLARNG Pubs/Forms manager; ordering publications and/or forms when requested by units.
Maintains the operation and postage budget of all electronic mail meters located at multiple units throughout the state of Florida.
Maintains inventory of all mailroom equipment and supplies.
Performs related work as required
KNOWLEDGE, SKILLS AND ABILITIES: http://www.onetonline.org (Note: The knowledge, skills, and abilities (KSAs) identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills, and abilities may be applicable for individual positions in the employing agency.)
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the methods of data collection.
Knowledge of the principles and techniques of effective communication.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others
ADDITIONAL REQUIREMENT
1) Ability to lift boxes weighting up to 70lbs
(2) Favorable Entrance National Agency Check or National Agency Check
(3) Not have a physical restrictions prohibiting duties involving prolonged standing and walking.
SPECIAL NOTES:
The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.
The State of Florida and The Department of Military Affairs are Equal Opportunity/Affirmative Action employers (EEO/AA) and hire only U.S. citizens and legally authorized aliens.
The State of Florida and The Department of Military Affairs do not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
CAREER SERVICE POSITIONS ONLY:
VETERANS' PREFERENCE INFORMATION: (Career Service positions only) For the purposes of appointment, retention, reinstatement, reemployment and promotion, Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference. Completion of the Veterans' Preference section below is voluntary and will be kept confidential in accordance with the Americans with Disabilities Act. Listed below are the seven Veterans' Preference categories.
a. A veteran with a service-connected disability who is eligible for or receiving compensation, disability retirement, or pension under public laws administered by the U.S. Department of Veterans' Affairs and the Department of Defense. [Section 295.07(1) (a), F.S.]
b. The spouse of a veteran who cannot qualify for employment because of a total and permanent service-connected disability, or the spouse of a veteran missing in action, captured, or forcibly detained or interned in line of duty by a foreign government or power. [Section 295.07(1) (b), F.S.]
c. A wartime veteran as defined in section 1.01(14), F.S., who has served on active duty for one day or more during a wartime period or who has served in a qualifying campaign or expedition. Active duty for training shall not qualify for eligibility under this paragraph. [Section 295.07(1) (c), F.S.]
d. The un-remarried widow or widower of a veteran who died of a service-connected disability. [Section 295.07(1) (d), F.S.]
e. The mother, father, legal guardian, or un-remarried widow or widower of a member of the United States Armed Forces who died in the line of duty under combat-related conditions, as verified by the United States Department of Defense. [Section 295.07(1) (e), F.S.]
f. A veteran as defined in section 1.01(14), F.S., excluding active duty for training. [Section 295.07(1) (f), F.S.]
g. A current member of any reserve component of the United States Armed Forces or the Florida National Guard. [Section 295.07(1) (g), F.S.]
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
Under Florida law, preference in appointment shall be given first to those persons in Categories a or b and then to those in Categories c, d, e, f or g. If a qualified applicant claiming Veterans' Preference believes he/she was not afforded employmentpreference, he/she may file a complaint with the Florida Department of Veterans' Affairs, Veterans' Preference, and P.O. Box 31003, St. Petersburg, FL 33731. A complaint must be filed within 21 days of the applicant receiving notice of the hiring decision made by the employing agency or within 3 months of the date the application is filed with the employer if no notice is given.
St. Francis Barracks, P.O. Box 1008
St. Augustine, FL 32085-1008
Vacancy # 62000008
Directorate: Deputy Chief of Information Management (DCSIM) / G6/Support Services
Position Title: Administrative Assistant II
Job Status: Full-Time
Annual Salary: $29,344.38
Appointment Type: Career Service-Included
Work Location: Robert F. Ensslin Armory, St Augustine FL
Vacancies: Internal Critical
APPLICATION DEADLINE: 11:59 p.m. on closing date
CONDITION OF EMPLOYMENT:
New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
New employees of the Department of Military Affairs are required to pass a background check and may be required to obtain online access security.
Be eligible for a Secret clearance based on a favorable Entrance National Agency Check or National Agency Check on file; failure to be eligible will result in termination of employment if hired before results obtained.
MINIMUM QUALIFICATIONS:
Bachelor's degree with 1 years of Administrative experience or;
Associates degree with 3 years of Administrative experience or;
A high school diploma or equivalent and 5 years of Administrative experience
Ability to lift boxes weighing up to 70lbs on a daily basis
Valid Florida Driver's License
Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Windows Internet Explorer.
Mailroom experience or knowledge preferred
DUTIES AND RESPONSIBILITIES:
The Department of Military Affairs is committed to using its assets, including its human resource assets in a responsible manner to provide exemplary customer service to its entire people and the State of Florida The incumbent will perform the duties of this position in a manner that reflects this commitment.
Performs the receiving, sorting, delivery and distribution of all incoming mail and the processing of outgoing mail within the military district of St Augustine to include SFB, USP&FO, Mark Lance, C-12 Hangar and RFE armories. Ensure all accountable and sensitive mail is properly transferred to all addresses according to DOD 4525.6M. Complete mail handler training and obtain a Secret clearance in order to qualify for appointment as a Military Postal Clerk. Advise postal customers of proper mailing procedures and the ability to work with minimum supervision.
Manage a State-wide interoffice mail system and maintain postal records adequate to complete monthly postal reports on the Automated Military Postal System (AMPS), quarterly installation Status Reports (ISR) and annually complete the Joint Committee on Printing (JCP) reports.
Receive and process print requests from units throughout the state; processing in the most cost efficient method.
Serve as the FLARNG Pubs/Forms manager; ordering publications and/or forms when requested by units.
Maintains the operation and postage budget of all electronic mail meters located at multiple units throughout the state of Florida.
Maintains inventory of all mailroom equipment and supplies.
Performs related work as required
KNOWLEDGE, SKILLS AND ABILITIES: http://www.onetonline.org (Note: The knowledge, skills, and abilities (KSAs) identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills, and abilities may be applicable for individual positions in the employing agency.)
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the methods of data collection.
Knowledge of the principles and techniques of effective communication.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others
ADDITIONAL REQUIREMENT
1) Ability to lift boxes weighting up to 70lbs
(2) Favorable Entrance National Agency Check or National Agency Check
(3) Not have a physical restrictions prohibiting duties involving prolonged standing and walking.
SPECIAL NOTES:
The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.
The State of Florida and The Department of Military Affairs are Equal Opportunity/Affirmative Action employers (EEO/AA) and hire only U.S. citizens and legally authorized aliens.
The State of Florida and The Department of Military Affairs do not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
CAREER SERVICE POSITIONS ONLY:
VETERANS' PREFERENCE INFORMATION: (Career Service positions only) For the purposes of appointment, retention, reinstatement, reemployment and promotion, Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference. Completion of the Veterans' Preference section below is voluntary and will be kept confidential in accordance with the Americans with Disabilities Act. Listed below are the seven Veterans' Preference categories.
a. A veteran with a service-connected disability who is eligible for or receiving compensation, disability retirement, or pension under public laws administered by the U.S. Department of Veterans' Affairs and the Department of Defense. [Section 295.07(1) (a), F.S.]
b. The spouse of a veteran who cannot qualify for employment because of a total and permanent service-connected disability, or the spouse of a veteran missing in action, captured, or forcibly detained or interned in line of duty by a foreign government or power. [Section 295.07(1) (b), F.S.]
c. A wartime veteran as defined in section 1.01(14), F.S., who has served on active duty for one day or more during a wartime period or who has served in a qualifying campaign or expedition. Active duty for training shall not qualify for eligibility under this paragraph. [Section 295.07(1) (c), F.S.]
d. The un-remarried widow or widower of a veteran who died of a service-connected disability. [Section 295.07(1) (d), F.S.]
e. The mother, father, legal guardian, or un-remarried widow or widower of a member of the United States Armed Forces who died in the line of duty under combat-related conditions, as verified by the United States Department of Defense. [Section 295.07(1) (e), F.S.]
f. A veteran as defined in section 1.01(14), F.S., excluding active duty for training. [Section 295.07(1) (f), F.S.]
g. A current member of any reserve component of the United States Armed Forces or the Florida National Guard. [Section 295.07(1) (g), F.S.]
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
Under Florida law, preference in appointment shall be given first to those persons in Categories a or b and then to those in Categories c, d, e, f or g. If a qualified applicant claiming Veterans' Preference believes he/she was not afforded employmentpreference, he/she may file a complaint with the Florida Department of Veterans' Affairs, Veterans' Preference, and P.O. Box 31003, St. Petersburg, FL 33731. A complaint must be filed within 21 days of the applicant receiving notice of the hiring decision made by the employing agency or within 3 months of the date the application is filed with the employer if no notice is given.