Execcutive Assistant / Ops Coordinator Job

Executive Assistant / Ops Coordinator needed for a contract opportunity with Yoh's client located in Chicago, IL.

Top Skills You Should Possess:

- Four-year college degree or an equivalent combination of skills, training, and experience is required
- Administrative support experience desired
- Must have strong computer skills, including proficiency with Microsoft Word and Excel
- Must possess a strong commitment to working in a fast-paced, team-oriented environment
- Must be extremely enthusiastic, articulate, personable, detail oriented and have strong organizational skills and communication skills

What You'll Be Doing:

- This role is also responsible for assisting the Manager of Operations in creating and maintaining efficient functioning department operations in support of company division as well as providing administrative support to division executives
- Manage welcome desk to include, but not limited to: greeting visitors, managing office communications and facilitating communication with Discovery facilities and Building facilities teams
- Provide administrative support to Discovery Education executives to include, but not limited to: calendar management, travel reservations, and corporate card expense statement reconciliation
- Serve as the onsite contact for HR related items and I9 processing.
- Assist with department meetings (i.e. scheduling of meeting rooms, establishing video-conference service in coordination with IT team, overseeing and ensuring all material delivery is coordinated between offices prior to meetings, etc.)
- Provide Budget Management: Management responsibility for one or more cost centers within department
- Responsibility will include the proactive monitoring of assigned team spending, providing guidance to help resolve budget issues and developing proactive procedures to ensure that team stays on track of assigned financial objectives, and invoice submission and tracking
- Provide management of departmental tools and equipment
- Sort incoming and outgoing department mail
- Maintain office and pantry supply quantities, availability, cleanliness, and organization
- Serve as the point of contact for building management team
- Submit trouble tickets to IT and Admin teams as it relates to equipment repair, maintenance, and furniture requests
- Serve as Safety Team member and assist during emergency situations and evacuations.
- Assist in executing marketing direct to customer campaigns (email, direct mail, etc)

What You Need to Bring to the Table:

- Proficient Microsoft Office skills
- Strong written and verbal communication skills
- Strong interpersonal skills
- Energetic and pleasant (this is extremely critical to this role)
- Self-starter with a positive demeanor and helpful approach.

What are you waiting for? Opportunity is Calling, Apply Now!

Recruiter: LaVerne Edwards

Yoh makes finding and applying for jobs simple. Partner with Yoh to find the right opportunities across multiple industries in the US and UK. Find out more !

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer, M/F/D/V. to contact us if you are an individual with a disability and require accommodation in the application process.

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