Executive Assistant Job

Posting Job Title:Executive Assistant
Requisition #: 168482BR
Posting Location: Andover, MA, US
Area of Interest:Administrative/Clerical
Position Type: Full Time

Posting Job Description

NaviSite, Inc., a Time Warner Cable Company, is a leading worldwide provider of enterprise-class, cloud services, managed applications and managed hosting solutions. NaviSite provides a full suite of reliable and scalable solutions for organizations looking to outsource IT infrastructures and lower their capital and operational costs. Enterprise customers depend on NaviSite for customized solutions, delivered through a global footprint of state-of-the-art data centers. For more information, please visit www.navisite.com.

Position Summary:

This position will provide administrative support to GVP, Service Delivery and his staff. This is a key position in a fast-paced work environment that requires excellent interpersonal skills, proficiency with MS – productivity suite; the ability to effectively use various internal business systems, along with the ability to manage multi-tasking among competing priorities. Additionally, this individual will perform standard, advanced and confidential secretarial duties that require broad experience, and in- depth skill and knowledge of organization policies and practices. Prepares and composes correspondence, memoranda, reports, etc. on a regular basis. Screens telephone calls and visitors, and resolves routine and some complex inquiries. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Maintains complex excel spreadsheets with financial data.

Key Responsibilities:

Schedules and organizes complex activities such as meetings, travel, conferences and department activities.
Performs desktop publishing. Creates and develops visual presentations.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail. Opens mail for the Executive. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
Answers phones for Executive. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
Handles details of a highly confidential and critical nature.
Makes high level contacts of a sensitive nature inside and outside the company.
Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
Responsible for ordering office supplies and perform other administrative duties as needed.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Responsible for processing Purchase Orders, invoices, vendor payments and budget tracking using MS Excel
Responsible for ensuring expense reports are submitted in a timely manner using PeopleSoft.
Interacts with customers on a daily basis, and supports the company’s new hires in getting started and by ordering the necessary business tools.

Position Requirements:

Bachelor’s degree or equivalent from two-year college or technical school
minimum of five (5) years executive
assistant experience; or equivalent combination of education and experience.A seasoned, experience professional with a full understanding of area of specialization.Normally receives little instruction on day-to-day work, general instructions on new assignments.Excellent interpersonal and communications skills including written and verbal.
Positive, friendly and helpful attitude.
Knowledgeable with office systems (copier, fax, phone, computer).
Ability to handle sensitive and/or confidential material and information appropriately.
Good working knowledge of Microsoft Office applications, particularly PowerPoint and excel for reporting purposes.
Navi
TWCCB

FCC Unit_TWC: NAVIS
Controlling Establishment ID: 00800 - Andover 400 Minuteman Rd

More on TWC:
Time Warner Cable reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, current unemployment status, or any other basis protected by federal, state or local laws.

Time Warner Cable is an Equal Opportunity Employer - Minority/Female/Disability/Veteran/Current Unemployment Status