Administrative Assistant - Full-time / Part-time

Role Summary:

The Administrative Assistant is responsible for managing schedules, coordinating meetings, handling travel arrangements, and administrative budget duties for the SVP, Marketing in the Consumer Products division

Essential Responsibilities:

Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars

Coordinates travel schedules and arrangements, collects required travel documentation

Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card

Maintains proper recordkeeping and filing system for all work

Composes and types routine e-mail correspondence

Performs basic administrative tasks, e.g. faxing, photocopying and filing

Assists other department members as necessary

May assist in making arrangements for temporary help, storage, meeting offsites etc.

Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team

Maintains contact lists

Budget Management -- Vendor set-up, process POs, maintain budget grids Qualifications/Requirements Basic Qualifications:

At least 1 year of administrative experience

Proficient in Microsoft Word, Outlook, PowerPoint, and Excel

Knowledge of all basic office equipment required

Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)

Eligibility Requirements:

Interested candidates must submit a resume/CV online to be considered

Must be willing submit to a background investigation

Must have unrestricted work authorization to work in the United States

Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program Desired Characteristics Bachelor's degree strongly preferred

Interest in sales and marketing is highly desired

Excellent verbal and written communication skills

Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision

Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors

Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work

Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas

Confidentiality - Must be able to maintain department business with the utmost confidentially

Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment