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Administrative Assistant - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Bradenton, Florida |
About this job
Description: Provide administrative support to the Plant Manager and Bradenton Operations Leadership Team. Role will also include tasks that may require individual to assist others in other campus buildings and plant; including plant floor personnel.
Specific Duties/Responsibilities:
* Assist with the preparation of materials for meetings and reports as requested.
* Compile data for reports including weekly and monthly scorecards, weekly overtime report, weekend on-call, Bradenton Operations organizational charts.
* Manage own monthly expense report as well as completion and filing of others' monthly expense reports including calculation of cell phone charges.
* Manage P-card and report reconciliation; including reallocation to other cost centers if necessary.
* Manage plant tour requests and coordination of requests as necessary.
* Manager Bradenton Events calendar, Plant Tour schedule, Bradenton Ops Vacation schedule.
* Coordinate employee recognition meetings including managing attendees, Outlook meeting invitation, room reservation, room setup, food/beverage, assistance with running the meeting, etc.
* Set up/coordinate meetings as requested (both on site and off site).
* Coordinate/set up food/beverage as requested for meetings.
* Manage plant VIP visits as per Plant Manager request.
* Coordinate travel reservations as requested.
* Order office supplies in SAP as requested.
* Process payment of invoices through SAP as necessary.
* Assist with emailing Unavailability Notices, and other plant operations only communications as requested.
* Coordinate and/or assist with plant or site based employee events as necessary.
* Work closely with Admin Assistant to Sr. Director, M&W Chilled Supply Chain as necessary.
* Complete company and/or plant required courses as necessary.
* Assume other responsibilities and perform special functions as may be assigned by the immediate supervisor.
* Willingness to learn the plant, its operations (i.e.: department areas and functions, StarfleeTPM/Lean Six Sigma/Natural Work Teams, etc.), and people to provide excellent customer service.
Requirements: High School Diploma/GED, AA Degree Preferred 3-5 years of administrative experience with preferred 1-2 plus years in a manufacturing environment.
Skill/Knowledge Requirements:
* Demonstrate high degree of competence with Microsoft applications such as Outlook, Word, PowerPoint and Excel.
* Functional expertise with broad administrative support areas.
* Professional level of interpersonal and communication skills and the ability to work with all levels of management and personnel.
* Must possess a high level of organization, planning and analytical skills and the ability to handle multiple tasks/diverse duties while determining appropriate priorities for their completion.
* Able to work independently, without close supervision, to expedite and follow up on requests and assigned projects.
* Able to exercise good judgment, discretion and maintain confidentiality.
* The ability to work in a fast-paced environment and remain composed in high pressure situations
* Prefer familiarity with SAP or similar business systems
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,
protected veteran status, or disability status.
PepsiCo is an equal opportunity employer Minorities/Females/People with Disabilities/Protected Veterans/Sexual Orientation/Gender Identity.
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law (
Specific Duties/Responsibilities:
* Assist with the preparation of materials for meetings and reports as requested.
* Compile data for reports including weekly and monthly scorecards, weekly overtime report, weekend on-call, Bradenton Operations organizational charts.
* Manage own monthly expense report as well as completion and filing of others' monthly expense reports including calculation of cell phone charges.
* Manage P-card and report reconciliation; including reallocation to other cost centers if necessary.
* Manage plant tour requests and coordination of requests as necessary.
* Manager Bradenton Events calendar, Plant Tour schedule, Bradenton Ops Vacation schedule.
* Coordinate employee recognition meetings including managing attendees, Outlook meeting invitation, room reservation, room setup, food/beverage, assistance with running the meeting, etc.
* Set up/coordinate meetings as requested (both on site and off site).
* Coordinate/set up food/beverage as requested for meetings.
* Manage plant VIP visits as per Plant Manager request.
* Coordinate travel reservations as requested.
* Order office supplies in SAP as requested.
* Process payment of invoices through SAP as necessary.
* Assist with emailing Unavailability Notices, and other plant operations only communications as requested.
* Coordinate and/or assist with plant or site based employee events as necessary.
* Work closely with Admin Assistant to Sr. Director, M&W Chilled Supply Chain as necessary.
* Complete company and/or plant required courses as necessary.
* Assume other responsibilities and perform special functions as may be assigned by the immediate supervisor.
* Willingness to learn the plant, its operations (i.e.: department areas and functions, StarfleeTPM/Lean Six Sigma/Natural Work Teams, etc.), and people to provide excellent customer service.
Requirements: High School Diploma/GED, AA Degree Preferred 3-5 years of administrative experience with preferred 1-2 plus years in a manufacturing environment.
Skill/Knowledge Requirements:
* Demonstrate high degree of competence with Microsoft applications such as Outlook, Word, PowerPoint and Excel.
* Functional expertise with broad administrative support areas.
* Professional level of interpersonal and communication skills and the ability to work with all levels of management and personnel.
* Must possess a high level of organization, planning and analytical skills and the ability to handle multiple tasks/diverse duties while determining appropriate priorities for their completion.
* Able to work independently, without close supervision, to expedite and follow up on requests and assigned projects.
* Able to exercise good judgment, discretion and maintain confidentiality.
* The ability to work in a fast-paced environment and remain composed in high pressure situations
* Prefer familiarity with SAP or similar business systems
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,
protected veteran status, or disability status.
PepsiCo is an equal opportunity employer Minorities/Females/People with Disabilities/Protected Veterans/Sexual Orientation/Gender Identity.
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law (