The job below is no longer available.
Administrative Assistant - Power Plant
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Saugus, Massachusetts |
About this job
Equal Opportunity Employer: Minority/Female/Disability/Veteran
Wheelabrator Technologies operates 15 waste-to-energy facilities and four independent power production facilities located across the United States. By generating clean, renewable energy, we are leading the way in reducing America's dependence on traditional fuels. We've been nationally recognized for our positive impact on the environment, and our facilities actively participate in OSHA's Voluntary Protection Program as Star Worksites, making Wheelabrator one of the most safety-conscious employers in the country. To learn more please visit us at: http://www.wtienergy.com .
We currently have an opening for an Administrative Assistant at our power plant in Saugus, Massachusetts.
I. Job Summary
Provides advanced clerical and administrative support to the Plant Manager or designated leader at the specific field location. Assists in coordinating all aspects of daily operations, including recording and reporting data. This senior level specialist is expected to perform at a higher level of responsibility and with minimal supervision. Duties and tasks are varied and may be somewhat complex. Resolves most questions and problems and refers only the most complex issues to higher levels.
II. Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Assists in troubleshooting and resolving safety, service, and operational issues.
Maintains and distributes department related information on a daily basis.
Completes and maintains a variety of reports as directed by the department manager.
Uses software tools to manage a variety of tasks, such as procurement, time and attendance, safety incidents, and contract labor.
Collects data for and is responsible for related reports for incentive pay programs.
Supports payroll process, including verifying, reconciling and running reports and other tasks as assigned.
Assists in the implementation of operational projects as needed.
Communicates with internal and external customers regarding various issues and questions as directed by plant management. This includes being the first point of contact at the location in some situations, and answering phones if necessary.
Communicates with employees about scheduling and work assignments as directed by plant management.
Facilitates accounts payable processes including verifying labor invoices, matching invoices to POs, following through on requests and obtaining necessary approvals.
Assists in the hiring process, schedules physical exams and maintains hiring records.
Coordinates drug tests as directed under the policy for random and suspicious drug testing programs; responsible for arranging on and off-site testing.
Assists with physical counting during inventory cycles.
Facilitates Record Retention as necessary an according to policy
III. Supervisory Responsibilities
None required.
IV. Qualifications
The requirements listed below are representative of the qualifications necessary to perform the job.
Education and Experience
Education: High school diploma or G.E.D (accredited).
Experience: Three (3) years of relevant work experience in an administrative support or business support role.
Certificates, Licenses, Registrations or Other Requirements
Licenses as required by Local, State, Federal, Environmental and/or Health/Safety Regulatory agencies
Other Knowledge, Skills or Abilities Required
Proficient in use of a computer and Microsoft Office software;
Ability to multi-task and self start
Very organized with attention to detail and highly disciplined; and
Uses interpersonal skills to more effectively interact with a diverse group of internal and external customers.
V. Work Environment
Listed below are key points regarding the physical requirements, and work environment of the job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
Required to use motor coordination with arm, hand, finger, and leg dexterity.
Required to exert physical effort in handling objects more than _ pounds frequently.
Requires pushing, pulling, bending, twisting and lifting up to _ lbs.
Will be exposed to a physical environment, which involves dirt, odors, noise, weather extremes or similar elements most of the workday.
Note: The level of physical effort may vary from site to site and in some cases be greater or lesser than documented here.
Benefits
At Wheelabrator Technologies, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.
If this sounds like the opportunity that you have been looking for, please click "Apply."
'47640
Wheelabrator Technologies operates 15 waste-to-energy facilities and four independent power production facilities located across the United States. By generating clean, renewable energy, we are leading the way in reducing America's dependence on traditional fuels. We've been nationally recognized for our positive impact on the environment, and our facilities actively participate in OSHA's Voluntary Protection Program as Star Worksites, making Wheelabrator one of the most safety-conscious employers in the country. To learn more please visit us at: http://www.wtienergy.com .
We currently have an opening for an Administrative Assistant at our power plant in Saugus, Massachusetts.
I. Job Summary
Provides advanced clerical and administrative support to the Plant Manager or designated leader at the specific field location. Assists in coordinating all aspects of daily operations, including recording and reporting data. This senior level specialist is expected to perform at a higher level of responsibility and with minimal supervision. Duties and tasks are varied and may be somewhat complex. Resolves most questions and problems and refers only the most complex issues to higher levels.
II. Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Assists in troubleshooting and resolving safety, service, and operational issues.
Maintains and distributes department related information on a daily basis.
Completes and maintains a variety of reports as directed by the department manager.
Uses software tools to manage a variety of tasks, such as procurement, time and attendance, safety incidents, and contract labor.
Collects data for and is responsible for related reports for incentive pay programs.
Supports payroll process, including verifying, reconciling and running reports and other tasks as assigned.
Assists in the implementation of operational projects as needed.
Communicates with internal and external customers regarding various issues and questions as directed by plant management. This includes being the first point of contact at the location in some situations, and answering phones if necessary.
Communicates with employees about scheduling and work assignments as directed by plant management.
Facilitates accounts payable processes including verifying labor invoices, matching invoices to POs, following through on requests and obtaining necessary approvals.
Assists in the hiring process, schedules physical exams and maintains hiring records.
Coordinates drug tests as directed under the policy for random and suspicious drug testing programs; responsible for arranging on and off-site testing.
Assists with physical counting during inventory cycles.
Facilitates Record Retention as necessary an according to policy
III. Supervisory Responsibilities
None required.
IV. Qualifications
The requirements listed below are representative of the qualifications necessary to perform the job.
Education and Experience
Education: High school diploma or G.E.D (accredited).
Experience: Three (3) years of relevant work experience in an administrative support or business support role.
Certificates, Licenses, Registrations or Other Requirements
Licenses as required by Local, State, Federal, Environmental and/or Health/Safety Regulatory agencies
Other Knowledge, Skills or Abilities Required
Proficient in use of a computer and Microsoft Office software;
Ability to multi-task and self start
Very organized with attention to detail and highly disciplined; and
Uses interpersonal skills to more effectively interact with a diverse group of internal and external customers.
V. Work Environment
Listed below are key points regarding the physical requirements, and work environment of the job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
Required to use motor coordination with arm, hand, finger, and leg dexterity.
Required to exert physical effort in handling objects more than _ pounds frequently.
Requires pushing, pulling, bending, twisting and lifting up to _ lbs.
Will be exposed to a physical environment, which involves dirt, odors, noise, weather extremes or similar elements most of the workday.
Note: The level of physical effort may vary from site to site and in some cases be greater or lesser than documented here.
Benefits
At Wheelabrator Technologies, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.
If this sounds like the opportunity that you have been looking for, please click "Apply."
'47640
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