Facilities Assistant - Full-time

Overview:

The Facilities Assistant is responsible for all Mail Room functions. The Facilities Assistant oversees all movement of parcels, equipment and mail related to postal mail and outside shippers.

Essential Functions:

• Receive and sort all incoming postal mail into internal mailboxes.
• Receive, manifest, deliver and signature receipt label all incoming courier letters and packages, equipment (UPS, FedEx, Airborne, Staples and all other identified couriers).
• Manage all incoming and outgoing Business mail.
• Stamp and deposit all outgoing mail into U.S. postal pick up location.
• Process UPS Sends timely and accurately.
• Pick-up and deliver all incoming inter-store mailbags.
• Sort all incoming internal mail into internal mailboxes.
• May act as liaison or contact for outside Vendors in absence of Facilities Manager.
• Act as the Facilities Manager in his/her absence.
• Maintain daily/monthly expense aprons for all outgoing UPS parcels.
• Ensure all conference room equipment is operational and set up for meetings.
• Responsible for maintenance of projection equipment, bulb changes etc.
• Partner with Facilities Manager to ensure proper handling of all incoming mail and parcels.
• Movement of office furniture or equipment if necessary for Office Changes including set up of all computer/ telecom equipment. Completes all tickets for installation or change of ergonomic equipment, keyboard tray and monitor arm changes.
• May require some light maintenance such as lamping, keyboard tray set up or bulletin board installation.
• Responsible for all work tickets related to MFD's. On a regular basis walks all MFD's, toner, fuser change-outs and communicates to IT purchasing necessary MFD supply needs.
• Manage toner returns processing.
• Back up for Invoice Processing and Purchasing.
• Assist in organization and inventory of IT storage and equipment.
• Complete office / cubicle moves, connects and disconnects.
• Complete all office / cubicle preparation for new hires.
• Manage inventory and distribution of Office/ Kitchen supplies in partnership with Administrative Assistants.

Qualifications:

• Proficiency in Windows, Excel, Word.
• Ability to operate all necessary hand trucks, UPS and postal equipment.
• High level of organizational and analytical skills.
• Strong written and verbal communication skills.
• Ability to work in fast paced multi-project oriented environment.
• Ability to lift and move heavy materials and equipment.

Macy's is an Equal Opportunity Employer committed to a diverse and inclusive work environment.