Administrative Assistant II

ADMINISTRATIVE ASSISTANT II

79010271

**Anticipated Vacancy**

Bi-Weekly Salary Range - $1128.63 - $1210.70

This is a position located within the Division of Real Estate in Orlando. The position provides administrative support for the Bureau Chief, three Regional Supervisors and 39 investigators. Responsibilities include data entry for case assignment and completion, maintaining case inventory, mailing, copying, responding to e-mail or phone messages for investigative staff. Prepares all completed cases for submission to Office of the General Counsel. Creates record and enters all inspections and audits into database. Creates record, enters and closes all Notices of Non-Compliance and Citations in database. Monitors citations and files with Agency Clerk's office when appropriate. Assists Bureau Chief and supervisors with monthly production reports. Operates as the Division's fleet coordinator, ensuring that all vehicles are maintained and accidents reported in accordance with policy. Reviews, tracks and monitors monthly vehicle logs and fleet expenses in database. Prepares and maintains log of all subpoenas requested by investigators.

Performs other related duties as required.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

* Knowledge of general office management principles, procedures, and practices.

* Basic knowledge and skills working with databases and computers (Microsoft WORD, MS Outlook, Excel, OnBase and Versa Regulation).

* Ability to communicate effectively

* Ability to plan, organize and coordinate work activities.

* Ability to review data for accuracy and completeness.

* Ability to establish and maintain cooperative working relationships with management, staff, and internal and external customers.

* Ability to work independently and carry out a variety of projects.

This position requires a security background check.

Note: You may be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by either applying online or faxing a completed application to the People First Service Center to 1-888-403-2110. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

**All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida Employment Application. **

Once an applicant has been selected for a position with the department, a conditional job offer may be made to the candidate. After accepting the conditional offer, the candidate may be required to submit to pre-employment drug testing. The results of the drug test may be used as a basis for an employment decision.

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business and Professional Regulation, you may be required to place your license in an inactive status.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.