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Administrative Assistant - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | hartford, Connecticut |
About this job
Morgan Stanley ("MS") is a global financial services firm that conducts its business through three principal business segments---Institutional Securities, Wealth Management, and Asset Management. Wealth Management provides comprehensive financial advice and services to its clients including brokerage, investment advisory, financial and wealth planning, credit & lending, deposits & cash management, annuities, insurance, retirement and trust services.
Position Responsibilities
*Responsible for administrative activities including, but not limited to coverage; preparation of copies; supply management; sending/receiving faxes; maintaining orderly communications for Region Manager
*Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment
*Maintain calendar including but not limited to scheduling/rescheduling meetings by partnering and coordinating with internal and external constituents
*Handle business travel and expense
reimbursement process with responsibility for booking travel arrangements; coordinating out-of-town meeting schedules and preparing travel and submitting expense reimbursements
*Navigate firm effectively and efficiently by interfacing with various departments on behalf of team to collect information, respond to requests and coordinate meetings
*Arrange individual and group meetings with responsibility for coordinating availability with all parties; reserving meeting rooms and securing call-in numbers; arranging special meeting facilities; sending meeting confirmation emails; preparing and distributing meeting materials
*Assist with creation and maintenance of reports for RM and Private Bankers on an as-needed basis
*Strong understanding of all office technology and advanced knowledge of Microsoft Office products, particularly Word, Excel, PowerPoint and Outlook
*Minimum of 5 years of experience in an administrative role preferred
*Experience within financial services preferred
*Software proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint) Skills/Abilities
*Must be self-motivated and hard working with ability to handle changing priorities and multiple tasks simultaneously
*Excellent time and project management skills
*Strong written and verbal communication skills
*Ability to maintain poise, presence and professionalism and exhibit solid judgment
*Possess solid client-focused and collaboration skills in a team environment willing to assist colleagues and members of the team
*Demonstrates positive initiative
*Comfortable working in a fast paced environment
* Maintain sensitive and confidential information as needed or manage
eoe/m/f/d/v
Position Responsibilities
*Responsible for administrative activities including, but not limited to coverage; preparation of copies; supply management; sending/receiving faxes; maintaining orderly communications for Region Manager
*Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment
*Maintain calendar including but not limited to scheduling/rescheduling meetings by partnering and coordinating with internal and external constituents
*Handle business travel and expense
reimbursement process with responsibility for booking travel arrangements; coordinating out-of-town meeting schedules and preparing travel and submitting expense reimbursements
*Navigate firm effectively and efficiently by interfacing with various departments on behalf of team to collect information, respond to requests and coordinate meetings
*Arrange individual and group meetings with responsibility for coordinating availability with all parties; reserving meeting rooms and securing call-in numbers; arranging special meeting facilities; sending meeting confirmation emails; preparing and distributing meeting materials
*Assist with creation and maintenance of reports for RM and Private Bankers on an as-needed basis
*Strong understanding of all office technology and advanced knowledge of Microsoft Office products, particularly Word, Excel, PowerPoint and Outlook
*Minimum of 5 years of experience in an administrative role preferred
*Experience within financial services preferred
*Software proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint) Skills/Abilities
*Must be self-motivated and hard working with ability to handle changing priorities and multiple tasks simultaneously
*Excellent time and project management skills
*Strong written and verbal communication skills
*Ability to maintain poise, presence and professionalism and exhibit solid judgment
*Possess solid client-focused and collaboration skills in a team environment willing to assist colleagues and members of the team
*Demonstrates positive initiative
*Comfortable working in a fast paced environment
* Maintain sensitive and confidential information as needed or manage
eoe/m/f/d/v
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