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Secretary Specialist - F/c - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Bristol, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP:OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SEC & ADMIN ASST, EXPT LEGAL, MED & EXEC
43-6014
BROADBAND LEVELS: Level 1 -- Pay Band 001
Preference will be given to current employees of the Florida Department of Corrections impacted by the consolidation of administrative functions.
Impacted employees who previously applied for this position should re-apply for this advertisement.
This position is located at Liberty Correctional Institution.
Must have two years of secretarial or clerical work experience; or possession of a Certified Professional Secretary Certificate. (College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience.)
Successful applicant must pass a background screening and fingerprinting.
Successful completion of a urine drug test will be a condition of employment.
If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Or, you may fax a State of Florida application to 888-403-2110. Faxed applications should include the position # on each page of the application and on any other faxed documents.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
DESCRIPTION
This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
EXAMPLES OF WORK
Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals.
Opens incoming mail and routes mail to appropriate individuals.
Answers routine correspondence.
Composes and distributes meeting notes, correspondence, and reports.
Schedules appointments.
Maintains calendar and coordinates conferences and meetings.
Takes dictation in shorthand or by machine and transcribes information.
Locates and attaches appropriate file to incoming correspondence requiring reply.
Files correspondence and other records.
Makes copies of correspondence and other printed matter.
Arranges travel schedules and reservations.
Greets and welcomes visitors, determines nature of business, and conducts visitors to employer or appropriate person.
Compiles and maintains lists and records.
Records and types minutes of meetings.
Compiles and types reports.
Mails newsletters, promotional material and other information.
Orders and dispenses supplies.
Prepares and mails checks.
Collects and disburses funds from cash account and keeps records.
Provides customer service.
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS
EFFECTIVE: 03/17/2003
History:07/01/2002
01/02/2015 Title change from Secretaries, Except Legal, Medical & Exec
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP:OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SEC & ADMIN ASST, EXPT LEGAL, MED & EXEC
43-6014
BROADBAND LEVELS: Level 1 -- Pay Band 001
Preference will be given to current employees of the Florida Department of Corrections impacted by the consolidation of administrative functions.
Impacted employees who previously applied for this position should re-apply for this advertisement.
This position is located at Liberty Correctional Institution.
Must have two years of secretarial or clerical work experience; or possession of a Certified Professional Secretary Certificate. (College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience.)
Successful applicant must pass a background screening and fingerprinting.
Successful completion of a urine drug test will be a condition of employment.
If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Or, you may fax a State of Florida application to 888-403-2110. Faxed applications should include the position # on each page of the application and on any other faxed documents.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.
DESCRIPTION
This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
EXAMPLES OF WORK
Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals.
Opens incoming mail and routes mail to appropriate individuals.
Answers routine correspondence.
Composes and distributes meeting notes, correspondence, and reports.
Schedules appointments.
Maintains calendar and coordinates conferences and meetings.
Takes dictation in shorthand or by machine and transcribes information.
Locates and attaches appropriate file to incoming correspondence requiring reply.
Files correspondence and other records.
Makes copies of correspondence and other printed matter.
Arranges travel schedules and reservations.
Greets and welcomes visitors, determines nature of business, and conducts visitors to employer or appropriate person.
Compiles and maintains lists and records.
Records and types minutes of meetings.
Compiles and types reports.
Mails newsletters, promotional material and other information.
Orders and dispenses supplies.
Prepares and mails checks.
Collects and disburses funds from cash account and keeps records.
Provides customer service.
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS
EFFECTIVE: 03/17/2003
History:07/01/2002
01/02/2015 Title change from Secretaries, Except Legal, Medical & Exec
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