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Administrative Assistant Facility Operations, On Call - Reston Medical Center - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Reston, Virginia |
About this job
To provide administrative support for Medical Office Building, Facility Operations Manager and ensure efficient coordination of communication and administrative functions throughout the MOB.
Essential Functions:
* Provides high level administrative support to Facility Operations Manager and Medical Office Building exercising considerable discretion and independent judgment in handling highest level of confidential information.
* Create and maintain office libraries.
* Serves as backup for Facility Services Supervisor, Materials Coordinator, Switchboard Operator, and other administrative support personnel as needed.
* Coordinates communication for the facility, including dissemination of communication from Regional, Service Line, and Facility Administration; maintenance of the facility's monthly calendar; and maintenance of bulletin boards and job postings. Coordinates preparation and distribution of the facility newsletter.
* Coordinates meeting arrangements and schedules conference rooms and videoconferences. Orders refreshments, distributes agendas, and prepares materials and presentations. Attends QA/QI, admin, and other meetings as assigned; takes, prepares, and disseminates minutes.
* May coordinate collection and submission of MAPMG timesheets. Monitors budget for administrative supplies and keeps FOM informed of status.
* Coordinates training and education activities in the facility. Conducts or facilitates new employee orientation in the facility. May be responsible for training providers and health plan staff. Coordinates quarterly EH&S training, including scheduling and tracking staff attendance; may present assigned topics. Ensures that teaching materials and handouts are available for all staff and member training sessions.
Basic Qualifications:
Experience
* Three (3) years of clerical/administrative experience in an office environment are required.
Education
* High School Diploma or GED required.
Licenses, Certifications, Registrations
* N/A.
Additional Requirements:
* Has knowledge and experience of office procedures including filing, standard computer applications in a Windows environment (including Word, Excel, PowerPoint, and Lotus Notes), and standard office processes is required.
Preferred Qualifications:
* Customer Service experience or experience in an office with high customer interaction is preferred.
* Familiarity with Kaiser Permanente operations and specialized applications is preferred.
Essential Functions:
* Provides high level administrative support to Facility Operations Manager and Medical Office Building exercising considerable discretion and independent judgment in handling highest level of confidential information.
* Create and maintain office libraries.
* Serves as backup for Facility Services Supervisor, Materials Coordinator, Switchboard Operator, and other administrative support personnel as needed.
* Coordinates communication for the facility, including dissemination of communication from Regional, Service Line, and Facility Administration; maintenance of the facility's monthly calendar; and maintenance of bulletin boards and job postings. Coordinates preparation and distribution of the facility newsletter.
* Coordinates meeting arrangements and schedules conference rooms and videoconferences. Orders refreshments, distributes agendas, and prepares materials and presentations. Attends QA/QI, admin, and other meetings as assigned; takes, prepares, and disseminates minutes.
* May coordinate collection and submission of MAPMG timesheets. Monitors budget for administrative supplies and keeps FOM informed of status.
* Coordinates training and education activities in the facility. Conducts or facilitates new employee orientation in the facility. May be responsible for training providers and health plan staff. Coordinates quarterly EH&S training, including scheduling and tracking staff attendance; may present assigned topics. Ensures that teaching materials and handouts are available for all staff and member training sessions.
Basic Qualifications:
Experience
* Three (3) years of clerical/administrative experience in an office environment are required.
Education
* High School Diploma or GED required.
Licenses, Certifications, Registrations
* N/A.
Additional Requirements:
* Has knowledge and experience of office procedures including filing, standard computer applications in a Windows environment (including Word, Excel, PowerPoint, and Lotus Notes), and standard office processes is required.
Preferred Qualifications:
* Customer Service experience or experience in an office with high customer interaction is preferred.
* Familiarity with Kaiser Permanente operations and specialized applications is preferred.
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