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Customer Services - Full-time / Part-time
•30 days ago
| Hours | Part-time, Full-time |
|---|---|
| Location | 1401 Capital Ave, Suite 375, Little Rock, AR Little Rock, Arkansas |
About this job
JOB OVERVIEW:
The Office Manager is responsible for maintaining the overall success of day to day operations by managing timelines, documentation integrity, accounts payable and all incoming critical information.
Directly Reports To: Divisional GM
Day to Day Responsibilities:
* Company credit card and home depot card audits
* Hotel searching and trip planning for mobile crews
* Documentation filing
* Receives and conveys relayed messages on all office correspondents
* Involved with legal matters and paperwork involving Sheer Enterprises
* Maintains all vehicle information and updates needed registration and tags.
* Maintains and issues all OSHA monthly audits and filing all new Sheer employee claims
* Responsible for issuing and maintaining monthly Safety Talks for crew members
* Ordering and maintain of all office supplies on a monthly basis
* Organize and maintain all Sheer Enterprises licenses, workers comp, general liability and building department required documentation
* Vendor Onboarding and maintaining all vendor workers comp files (W9's and COI's)
* Contributes to team effort by accomplishing related results as needed.
Accounts Payable Responsibilities:
* Review invoices and check requests
* Sort and match invoices and check requests
* Set invoices up for payment
* Reconciliation of payments
* Monitor accounts to ensure payments are up to date
* Resolve invoice discrepancies
* Vendor file maintenance
* Correspond with vendors and respond to inquiries
* Produce monthly reports
The Office Manager is responsible for maintaining the overall success of day to day operations by managing timelines, documentation integrity, accounts payable and all incoming critical information.
Directly Reports To: Divisional GM
Day to Day Responsibilities:
* Company credit card and home depot card audits
* Hotel searching and trip planning for mobile crews
* Documentation filing
* Receives and conveys relayed messages on all office correspondents
* Involved with legal matters and paperwork involving Sheer Enterprises
* Maintains all vehicle information and updates needed registration and tags.
* Maintains and issues all OSHA monthly audits and filing all new Sheer employee claims
* Responsible for issuing and maintaining monthly Safety Talks for crew members
* Ordering and maintain of all office supplies on a monthly basis
* Organize and maintain all Sheer Enterprises licenses, workers comp, general liability and building department required documentation
* Vendor Onboarding and maintaining all vendor workers comp files (W9's and COI's)
* Contributes to team effort by accomplishing related results as needed.
Accounts Payable Responsibilities:
* Review invoices and check requests
* Sort and match invoices and check requests
* Set invoices up for payment
* Reconciliation of payments
* Monitor accounts to ensure payments are up to date
* Resolve invoice discrepancies
* Vendor file maintenance
* Correspond with vendors and respond to inquiries
* Produce monthly reports