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Administrative Assistant - Full-time / Part-time
•30 days ago
| Hours | Part-time, Full-time |
|---|---|
| Location | PITTSBURGH, PA Pittsburgh, Pennsylvania |
About this job
ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Provides administrative and secretarial support for the executive(s) and corresponding department that may include typing, mailing, emailing, faxing, dictation, copying and other essential clerical duties.
* Maintains executive(s)' calendar, makes all necessary arrangements for appointments and travel.
* Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO procedures.
* Develops and maintains reports (including expense reports), databases, spreadsheets and/or files as appropriate and required.
* Screens/prioritizes/directs incoming calls and mail/correspondence taking appropriate actions as necessary.
* Understand and actively participate in Environmental, Health & Safety responsibilities by following established Universal Orlando policy, procedures, training and Team Member involvement activities.
* Perform other duties as assigned.
Qualifications/Requirements QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required (examples: knowledge of specific aspects of an industry, technical knowledge and/or skills, communication skills, analytical skills, problem solving ability, multi-tasking ability...).
Proficiency in MS Word and Excel required.
Proficiency in MS PowerPoint and Outlook preferred.
Proficiency with telecommunication devices (e.g., Blackberry, iPhone) preferred.
Familiarity with UO systems is a plus.
* LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information.
* MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to interpret spreadsheets and bar graphs.
* REASONING ABILITY: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
EDUCATION:
* High school degree or GED is required. Bachelor's degree is preferred.
* Provides administrative and secretarial support for the executive(s) and corresponding department that may include typing, mailing, emailing, faxing, dictation, copying and other essential clerical duties.
* Maintains executive(s)' calendar, makes all necessary arrangements for appointments and travel.
* Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO procedures.
* Develops and maintains reports (including expense reports), databases, spreadsheets and/or files as appropriate and required.
* Screens/prioritizes/directs incoming calls and mail/correspondence taking appropriate actions as necessary.
* Understand and actively participate in Environmental, Health & Safety responsibilities by following established Universal Orlando policy, procedures, training and Team Member involvement activities.
* Perform other duties as assigned.
Qualifications/Requirements QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required (examples: knowledge of specific aspects of an industry, technical knowledge and/or skills, communication skills, analytical skills, problem solving ability, multi-tasking ability...).
Proficiency in MS Word and Excel required.
Proficiency in MS PowerPoint and Outlook preferred.
Proficiency with telecommunication devices (e.g., Blackberry, iPhone) preferred.
Familiarity with UO systems is a plus.
* LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information.
* MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to interpret spreadsheets and bar graphs.
* REASONING ABILITY: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
EDUCATION:
* High school degree or GED is required. Bachelor's degree is preferred.
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