Administrative Assistant I - Full-time / Part-time

OPEN COMPETITIVE

Florida Fish and Wildlife Conservation Commission (FWC)

Fish and Wildlife Research Institute (FWRI)

Section: Research Operations-Facilities Management (FM)

Salary is non-negotiable. Hours are 8-5 daily.

NOTE: Employment in this position is contingent upon a satisfactory criminal history check. Candidate must be willing to submit to fingerprinting. The cost is paid by the FWRI.

JOB DESCRIPTION

This is a Career Service position providing administrative support for the Facilities Management (FM) sub-section and FWRI internal and external customers. The successful candidate will process administrative paperwork, assist in maintaining files and with records retention, assist in the use of the electronic Net Facilities Service Request program. They will enter and proof data, review all incoming documents and distribute to appropriate staff and make recommendations for required actions. They will be expected to independently make decisions for routine and emergency problems relating to the facility and coordinate appropriate staff to assist with the situation and follow up with a report of the required course of action, as necessary. Responsiblilities include assigning access/id cards and parking tags to FWRI employees and access cards to vendors; maintaining the FWRI telephone list and posting it on the portal site. They will assist with maintaining the FM portal site (web based). Successful candidate will also participate in, assist with preparation for and the strike of the yearly public outreach event, School Daze and Marine Quest.

MINIMUM QUALIFICATIONS

A high school diploma or its equivalent and 5 years of clerical or administrative experience, one of which must be administrative. College education may substitute, on a year-for-year basis, for the required experience.

Preferred Experience

Applicants with a working knowledge and understanding of data base functionality in software such MS Access, Net Facilities, SalesForce or Maximo, etc., are encouraged to apply and may be given preference. Applicants having experience on the administrative side of facilities management may also be given preference.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: administrative, general office and budgeting principles, procedures and practices and customer service principles. Demonstrated ability to: collect, evaluate and analyze data relating to administrative functions; use with competency a personal computer and email, word processing and spreadsheet software, learn new software programs; accurately enter and proof data, understand and apply applicable rules, regulations policies and procedures; plan, organize, prioritize and coordinate work assignments; communicate effectively both verbally and in writing; prepare reports; maintain a valid driver's license and establish and maintain effective working relationshipsengendering a team environment; and provide professional, pleasant customer service.

TO APPLY

Applicants are required to submit a complete, up-to-date, State of Florida Employment Application Form electronically in People First (http://peoplefirst.myflorida.com) by the closing date listed and attach a cover letter and resume in PF at the time of application. Resumes and other supporting documents do not replace the requirement for a completed State of Florida Employment Application Form.

If you experience technical difficulties during the application process or when attaching documents, call People First staffing at 1-877-562-7287. If unable to attach supporting documents to your application, they may be faxed to the People First Service Center at 1-888-403-2110. Be sure to include the Requisition number for the position to which you are applying on each page of your faxed documents.

The State of Florida and the FWC is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.

The State of Florida hires only U.S. citizens and lawfully authorized alien workers. If a conditional offer of employment is made, you will be required to provide identification and proof of citizenship or authorization to work in the United States for the hiring authority to which application is made. E-Verify will be used to confirm work authorization.