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Senior Clerk
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | west palm beach, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORTOCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORTOCCUPATION: OFFICE CLERKS, GENERAL43-9061BROADBAND LEVELS:Level 1 Pay Band 001Level 2 Pay Band 003
DESCRIPTION:
This is work performing duties too varied and diverse to be classified in any specific office clerical occupation, requiring basic knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or computer processing, stenography, office machine operation, filing and/or determining program eligibility. This is a highly demanding position within the Maternal Child Health Division, individual must be self-motivated, organized and be able to prioritize assignments independently.
Communicate (by phone, in person, and electronically) in a courteous and professional manner at all times.
Maintain confidential information in accordance with the Department of Public Health and Palm Beach County Health Department Information Security policy, protocols and procedures.
Knowledge, Skills and Abilities:
Knowledge of business management principles and practices with a focus on functional areas such as purchasing, travel requisitions, inventory control and data collection,
Effective verbal and written communication and the ability to apply critical thinking and solve problems,
Experience with Microsoft Office Products with an ability to use Word and Excel and the ability to work in several databases to record, update and maintain information and produce reports,
Ability to operate a variety of standard office equipment such as FAX machines, scanners, photocopier and a phone system,
EXAMPLES OF WORK:
Provides administrative support for the Maternal Child Health Division.
Prepares correspondence, mileage requisitions and reports as directed.
Maintains client files.
Fills requests for program supplies, client materials and other related items. At the direction of the supervisor initiates the procurement and distribution of above items.
Monitors inventory and advises supervisor of status of stocked and needed items.
Sorts, routes and distributes mail.
Organizes and maintains forms and client materials used In the Division
Inputs Nurse Family Partnership (NFP) data in a timely and accurate manner into the Healthy Beginnings Data Set (HBDS) system
Compiles or assists in the compilation of Statistical information for reports.
Provides clerical support for staff; such as organizing forms, photocopying, filing, sorting/routing/distributing mail, preparing correspondence, reports and other documents.
Utilizes computerized data entry equipment and various word processing, spreadsheet and file maintenance programs to enter, store and/or retrieve information as requested.
Supports the process of data collection by the program and the Palm Beach County Health Dept. by reporting any deviations in the data collection and entry program to the supervisor upon discovery.
Purchases supplies using My Florida Market Place (MFMP) and ISIS systems as directed by the supervisor.
Maintains the inventory of program supplies, office supplies and client Incentives.
EXAMPLES OF JOB CHARACTERISTICS:
Documenting/Recording Information
Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording.
Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
Communicating With Persons Outside Of the Organization
Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Performing Administrative Activities
Approving requests, handling paperwork, and performing day-to-day administrative tasks
Getting Information Needed to do the Job
Observing, receiving, and otherwise obtaining information from all relevant sources.
Interacting With Computers
Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems.
Communicating With Other Workers
Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Establishing and Maintaining Relationships
Developing constructive and cooperative working relationships with others.
Handling and Moving Objects
Using one's own hands and arms in handling, installing, forming, positioning, and moving materials, or in manipulating things, including the use of keyboards.
Evaluating Information Against Standards
Evaluating information against a set of standards and verifying that it is correct.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORTOCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORTOCCUPATION: OFFICE CLERKS, GENERAL43-9061BROADBAND LEVELS:Level 1 Pay Band 001Level 2 Pay Band 003
DESCRIPTION:
This is work performing duties too varied and diverse to be classified in any specific office clerical occupation, requiring basic knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or computer processing, stenography, office machine operation, filing and/or determining program eligibility. This is a highly demanding position within the Maternal Child Health Division, individual must be self-motivated, organized and be able to prioritize assignments independently.
Communicate (by phone, in person, and electronically) in a courteous and professional manner at all times.
Maintain confidential information in accordance with the Department of Public Health and Palm Beach County Health Department Information Security policy, protocols and procedures.
Knowledge, Skills and Abilities:
Knowledge of business management principles and practices with a focus on functional areas such as purchasing, travel requisitions, inventory control and data collection,
Effective verbal and written communication and the ability to apply critical thinking and solve problems,
Experience with Microsoft Office Products with an ability to use Word and Excel and the ability to work in several databases to record, update and maintain information and produce reports,
Ability to operate a variety of standard office equipment such as FAX machines, scanners, photocopier and a phone system,
EXAMPLES OF WORK:
Provides administrative support for the Maternal Child Health Division.
Prepares correspondence, mileage requisitions and reports as directed.
Maintains client files.
Fills requests for program supplies, client materials and other related items. At the direction of the supervisor initiates the procurement and distribution of above items.
Monitors inventory and advises supervisor of status of stocked and needed items.
Sorts, routes and distributes mail.
Organizes and maintains forms and client materials used In the Division
Inputs Nurse Family Partnership (NFP) data in a timely and accurate manner into the Healthy Beginnings Data Set (HBDS) system
Compiles or assists in the compilation of Statistical information for reports.
Provides clerical support for staff; such as organizing forms, photocopying, filing, sorting/routing/distributing mail, preparing correspondence, reports and other documents.
Utilizes computerized data entry equipment and various word processing, spreadsheet and file maintenance programs to enter, store and/or retrieve information as requested.
Supports the process of data collection by the program and the Palm Beach County Health Dept. by reporting any deviations in the data collection and entry program to the supervisor upon discovery.
Purchases supplies using My Florida Market Place (MFMP) and ISIS systems as directed by the supervisor.
Maintains the inventory of program supplies, office supplies and client Incentives.
EXAMPLES OF JOB CHARACTERISTICS:
Documenting/Recording Information
Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording.
Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.
Communicating With Persons Outside Of the Organization
Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Performing Administrative Activities
Approving requests, handling paperwork, and performing day-to-day administrative tasks
Getting Information Needed to do the Job
Observing, receiving, and otherwise obtaining information from all relevant sources.
Interacting With Computers
Controlling computer functions by using programs, setting up functions, writing software, or otherwise communicating with computer systems.
Communicating With Other Workers
Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer.
Establishing and Maintaining Relationships
Developing constructive and cooperative working relationships with others.
Handling and Moving Objects
Using one's own hands and arms in handling, installing, forming, positioning, and moving materials, or in manipulating things, including the use of keyboards.
Evaluating Information Against Standards
Evaluating information against a set of standards and verifying that it is correct.