Executive Administrative Assistant

Support roles are critical to the success of every function at Verizon. Enjoy the challenge of bringing organization and efficiency to a variety of global, cross-functional projects.

Responsibilities

Under limited supervision, coordinates, assists with and ensures office efficiency for the Strategic Partner Channel through high level administrative support that requires exercise of discretion, judgment and confidentiality. This position reports directly to the Exec Director of the Strategic Partner Channel and has primary responsibility for providing support to that individual.

Organizes and coordinates the operation of an office overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs effectively. Establishes and communicates procedures used in day-to-day operations and makes revisions as appropriate. This includes processing departmental expenses and limited budget oversight.

Prepares documents including customized reports, presentations, proposals and correspondence. Uses discretion with regard to formatting and layout.

Manages and maintains Exec Director’s email and calendar, scheduling meetings and appointments without clearance on occasion. Arranges travel and hotel accommodations as necessary. Performs routine administrative functions such as responding to inquiries, arranging meetings and scheduling conferences.

Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of client(s)’s area of responsibility and general knowledge of company policies, practices, and operations. Brings urgent issues for action to Exec Director’s attention.

Leads and/or participates in short-term projects as needed.

Develops processes for maintaining departmental records and supports or trains other administrative personnel as needed. Coordinates office moves ensuring all technological needs of the client are met. Determines and communicates timelines and activities to individuals involved in moves.

Qualifications

• Bachelors degree or equivalent work experience.
• 2+ years of related experience
• Experience with WebEx (Calendar and Meeting invites)
• Strong organizational skills
• Ability to multi-task and adapt to changing environment
• Project management experience
• Experience supporting multiple people and priorities
• Strong proficiency with Microsoft Office (Word, Powerpoint, Excel, etc.)
• Strong verbal and written communication skills
• Demonstrated organizational skills
• Ability to work well independently and under pressure
• Ability to be flexible with work schedule (some evening events may be required)
• Ability to keep information confidential

Equal Employment Opportunity

• Verizon is a Federal Contractor
• Verizon requests veteran priority referrals
• Verizon is an equal opportunity and affirmative action employer M/F/Disability/Vet.