Administrative Assistant

Role Summary:

The new Kids & Family production team is part of the Brand Development Group in Universal Pictures. In addition to Kids & Family productions, the Brand Development Group oversees consumer products and digital licensing for NBCUniversal, including Universal Pictures, NBC Television, Focus Features and Sprout Channel. This dedicated division is also responsible for film, home entertainment and television promotions.

This role will provide comprehensive administrative support to the Senior Vice President of Kids & Family Production through day-to-day office duties as well as provide support for television and film productions.

Essential Responsibilities:

General office duties -- phones (roll calls, manage incoming/outgoing calls); manage calendar (daily calendar and scheduling meetings); maintain email; and general correspondence.

Liaison between Production Executive and directors, producers, agents/managers, Studio executives and production personnel.

Internet research -- familiarity with industry resources (i.e.: IMDb, Baseline and directories).

Production -- Screen and process urgent requests throughout production on behalf of VPs. Handle production gifts; coordinate cast & crew and internal executive screenings.

Process invoices for various vendors and ensures timely and accurate processing

Prepare and process expense reports. Ensures the timely processing of expenses utilizing the latest T&E electronic processes for payment to corporate credit card, P-Card and Courier card.

Handle/schedule all travel and appointments.

Monitor trade publications, entertainment magazines and other entertainment outlets (internet, TV, movies) for relevant news/happenings on behalf of team.

Process and store production files, scripts and office files as well as production elements (dailies, tape, DVD, CD, etc) by utilizing appropriate systems, resources and protocols.

Perform other duties and/or special projects as assigned Qualifications/Requirements Basic Qualifications:

Two years experience working for a creative executive or equivalent work experience.

Strong computer skills. Knowledge of Windows XP -- Word, Excel, Outlook, Adobe; Internet savvy

Strong communication skills both oral and written

Highly organized, detail oriented and resourceful

Self-motivated and able to multi-task

Bachelor's degree is a plus; equivalent combination of experience and education will be considered

Initiative-Demonstrate initiative by self-starting improvements to reports and processes

Good working knowledge of the basics of filmmaking.

Able to handle information with strict discretion and confidentiality

Good working knowledge of general office equipment

Eligibility Requirements:

Interested candidates must submit a resume/CV online to be considered

Must be willing submit to a background investigation

Must have unrestricted work authorization to work in the United States

Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program Desired Characteristics Flexible -- able to work with a myriad of creative personalities

Knowledge of industry resources, directories, major players/companies

Knowledge of the animation business

Team player

Able to learn quickly and self-train